Notice: MaineCare Seed payment adjustments made, report review by December 23, 2016

MaineCare Seed Adjustments

In consideration of the recent seed recovery issues, the Department will be changing the process of reviewing reports and the recovery of the seed for those reports.

Current Process:

  • Maine DOE adjusts SAU’s ED 279.
  • Maine DOE sends notification to SAUs that the quarterly reports are ready for review.
  • SAUs request corrections; those corrections (after verification) are adjusted in a future quarter.

New Process:

  • Maine DOE sends notification to SAUs that the quarterly reports are ready for review.
  • The Department allows approximately 30 days for SAU to review reports.
  • Any requests for corrections (after verification) will be adjusted.
  • Maine DOE adjusts SAU’s ED 279.

The new process will allow for a review of data and corrections to be made before the ED 279 is adjusted for seed recovery beginning with the Q416 adjustment scheduled in January.

MaineCare Seed payment adjustments made, report review by December 23, 2016

The 2016-17 subsidy checks for General Purpose Aid for local schools will reflect adjustments for MaineCare Seed payments paid by the Maine DOE on behalf of school administrative units (SAUs) for the following:

  • 2016 Quarter 3 revised MaineCare payment adjustments

Detailed student reports for Quarter 3 are now available in Infinite Campus (State Edition). Instructions for accessing MaineCare Seed Payment Reports in Infinite Campus are available here.

Updated 2016-17 state subsidy printouts (ED279s) reflecting these adjustments are available at www.maine.gov/doe/eps/.

Reporting issues:

To ensure accurate adjustments to subsidy, SAU staff must review student-by-student reports for Quarter 3 and report any issues on these reports no later than December 23, 2016. Any questions regarding these reports should be addressed to denise.towers@maine.gov.

If you disagree that a particular student or time period should be on the report, please provide the reason that you disagree along with supporting evidence and also include the following:

  • Identify the type of report (Public or Private) and the quarter in which the claims are located
  • Student’s State Student ID
  • Service provided dates (to and from)
  • Total amount of Seed being disputed

Should this inquiry result in a change to the subsidy adjustment, the revision will be reflected in subsequent monthly subsidy checks.

Summer services:

The Department has found that a number of students are provided services during the summer. If the student was a resident of your SAU during those months, your SAU is still fiscally responsible for the MaineCare Seed as this is considered an extended school year for these students. Students in extended school years must be enrolled during these periods to ensure accurate adjustments.

For more information on MaineCare Seed payments, including links to prior communications, accounting instructions and instructions for accessing MaineCare Seed Payment Reports in Infinite Campus, please click here. For more information or technical assistance related to MaineCare Seed, please contact Denise Towers at Denise.towers@maine.gov.