TO: Private School Administrators
FROM: Dr. Robert G. Hasson, Jr., Maine Education Commissioner
DATE: October 10, 2017
SUBJECT: Reporting 2017-18 Student Information – Due Date October 31, 2017
The Synergy State edition is online for school year 2017-18 updates. The updated 2017-18 student information will be utilized to meet State and federal reporting requirements (Graduates, Dropouts, AYP, etc.) as well as the calculation of State subsidy for 2017-18 for Maine’s public school administrative units.
All private schools with publicly funded students must report all “publicly funded students” in the State of Maine’s Synergy State System. The private schools that receive publicly funded students must report these students in the Synergy State Education system in order for the public school administrative units to receive a subsidy count for these students in their future State subsidy. The State subsidy to a public school unit is often the source of funding that a school administrative unit uses to pay the tuition for these students to attend the private schools.
Student Enrollment Reporting – Due Date October 31, 2017:
October 1, 2017 Student Count – all publicly funded students should be enrolled in Synergy State Edition by October 31, 2017 so that the resident public school administrative units may review the data and verify the October 1st student count.
- For private schools enrolling “ALL” students in the Synergy System, please fax (1-866-219-8344) or mail the completed Signature Page of the October 1st Enrollment Report (EF-M-13) indicating that all students have been enrolled in the State Education system. There will be no need to complete the remainder of the EF-M-13.
- For private schools enrolling only publicly funded students in the State Education system, please complete the October 1st Enrollment Report (EF-M-13 – Sections 2 and 3 only) and email the Excel spreadsheet form to the Department at GPA.DOE@maine.gov. In addition, please fax the completed Signature Page to 1-866-219-8344.
- For private schools that have no publicly funded students, please complete the October 1st Enrollment Report (EF-M-13 – Sections 2 and 3) for the non-publicly funded students and email the Excel spreadsheet form to the Department at GPA.DOE@maine.gov. In addition, please fax the completed Signature Page to 1-866-219-8344.
The EF-M-13 Form can be downloaded from the Department of Education’s website at:
60% Publicly Funded Private Schools
These 11 private schools must complete both the EF-M-13 and the EPS October Enrollment Certifications.
If you have any questions regarding the Synergy State Edition please contact the MEDMS Help Desk at (207) 624-6896 or e-mail firstname.lastname@example.org.
If you have any general student questions, please contact Travis Wood at (207) 624-6742 or e-mail email@example.com.