The Accountability Assessment Detail Report is currently available in NEO to allow districts to validate the detail student enrollment and demographic data that will provide the foundation for future Assessment and Accountability reporting for the 18-19 school year. The report lists student details which will be used to produce student groups for school support determinations and ESEA Dashboards. The report also identifies which assessments the students should have taken, full academic year enrollment for all students, and whether or not a student will be included for accountability measures or only for assessment reporting.
The Accountability Certification will need to be validated by each school/district and certified and submitted by each Superintendent by June 14, 2019.
Once validated, the data will be used for ESEA Data Dashboards and other assessment and accountability reporting on the 18-19 academic year. The due date is important, as the Department cannot release assessment data in the Maine Assessment and Accountability Reporting System (MAARS) until these student demographic data are certified to be matched up with the assessment results.
The Data Team will be hosting a May 29th 1:00 PM webinar about the Accountability Report. Please use the following link, here, to register for the webinar https://attendee.gotowebinar.com/register/7759757532334082317
COMMONLY ASKED QUESTIONS
If something is not right, who do we contact?
Please first validate that the information is correct in Synergy. If the data is correct in Synergy, or if it is not located in Synergy, please report your question to the Helpdesk – MEDMS.Helpdesk@maine.gov 207-624-6896.
ASSESSMENTS – What were the asterisks vs the blanks for on the Student Detail?
Asterisks indicate the assessment(s) that the student should have taken. A blank indicates that the student did not need to take any of the assessments.
TITLE 1 – Can you explain the Title 1 information?
Title 1 numbers have two sources:
If the school has a Schoolwide Title 1 program, then all of the students are flagged with Title1 ELA and Title1 Math.
If the school does not have a school wide Title 1 program, but rather a targeted assistance program, then the flags come from data entered into Synergy.
What is a school wide program?
School wide program is a type of Title 1 program. For further information, please contact Jackie Godbout at Jackie.Godbout@maine.gov or 624-6712.
SPPS – Are Special Purpose Private Schools responsible for entering and checking this data for their students or is this a requirement for the public schools only?
SPPS should review the data (if the report has been fixed so you can see it) to validate that student grade levels and enrollments are entered correctly.
Full Academic Year – We have a student that was enrolled the entire year, but is showing N in both District and School Full Year columns.
Students are considered to be school full year if they are enrolled on October 1 and May 3 at the same school.
Students are considered to be district full year if the same district is responsible for the student on October 1 and May 3.
October EPS enrollment data is utilized to determine the October 1 status, if enrollments were entered after October EPS was closed (even if they cover the October 1 date), then the student isn’t counted as Full Academic Year.
AOS – Our schools are each their own district because we are an AOS. I have some kids who are marked N for full year district and a Y for full year school?
Please review the enrollment data in Synergy. It is possible for a student to attend one of your schools for the full year, but whose resident district has changed, so the district full academic year would not be Y, but the school full academic year would be Y
EL Assessment – What does the E mean in the ELA Assessment column?
The “E” indicates Exempt.
EL students who arrived at a US school between April 1, 2018 and March 1, 2019 and who took the ACCESS for ELLs assessment are exempt from having to take the ELA assessment
EL students who arrive at a US school, or have an EL start date, between March 1, 2019 and May 3, 2019 are exempt from having to take the ELA assessment
WAIVERS – We have students with “waivers” who shouldn’t be on the list
The only “waivers” that the Department recognizes are
- the EL exemption
- special considerations – these students will have an S in the column for the assessment(s) for which the special consideration was granted
Students whose parents requested that the student not test will be counted as Non-Participants – there is no waiver for these students.