Public Preschool Annual Report Due July 31, 2019

We are grateful to our school districts who are addressing the need for public preschool programming in their communities, and we are committed to fostering partnerships and increasing early intervention and educational opportunities for our youngest learners. As you are likely aware, all public preschool programs are required to complete the Public Preschool Annual Report. We have shortened the report for ease of use, and the Department of Education will refer to the data collected throughout the year to help inform policy, determine professional development needs, and provide follow up information or support.

The Public Preschool Annual report is now available  and is due to the Department no later than close of business on July 31, 2019.

Before you start the survey, it will be useful to have the following information readily available:

  • Information related to staff turnover
  • Program operation:
    • Number of hours per day
    • Number of days per week
    • Any major changes to the program, including, but not limited to:
      • partners
      • curriculum
      • location
    • Successes/challenges experienced over the course of the year
    • Student attendance-
      • number economically disadvantaged
      • number chronic absenteeism
      • transient students
    • Students identified for additional support:
      • English Learners- screening process
      • Individualized Education Plan (IEP) information including but not limited to:
        • referrals
        • IDEA eligibility identification
        • no longer qualify
      • Student growth in all learning domains

For further information or questions, please contact Nicole Madore at Nicole.madore@maine.gov  or 624-6677.

MaineCare Seed Adjustments to be Made, Review Q3’19 Reports by July 8, 2019

The recovery of Q3’19 MaineCare Seed will occur in the July 2019 subsidy payment, and the Maine Department of Education is asking SAUs to review their reports by July 8, 2019 to ensure accurate adjustments to subsidy. SAU staff must review student by student claims on both the public and private MaineCare reports for Q3’19 by July 8, 2019.

To access the MaineCare Seed reports, please follow the instructions below.

  1. Log into NEO using the link, https://neo.maine.gov/DOE/neo/Dashboard Anyone who currently has Special Education Director permissions to the Special Education module will automatically have permissions to access MaineCare reports. For security purposes, if a new staff member needs permission to access this module, a request from the Superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is medms.helpdesk@maine.gov or 207-624-6896.
  1. Click on the Student Data tab
  2. Click on the Student Report tab
  3. Select MaineCare in the Reporting Area drop-down
  4. Choose the quarterly Seed report and the report type (private/public)
  5. Click view report button
  6. Once the report appears on the screen, choose the export button.

    Capture
    Export Button

You may export the reports to Excel, but please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

If you disagree that a particular student or time period should be on the report, please provide the reason that you disagree along with the following to Denise.towers@maine.gov.

  • Identify the type of report (public or private) and the quarter in which the claims are located
  • State Student ID
  • Service provided dates (From and To)
  • Total amount of Seed being disputed

Summer services: Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services in district, or extended school year services in an out of district placement, must have a primary enrollment for that time period in order for the MDOE to have the most accurate enrollment data, to determine SAU responsibility for MaineCare Seed.

For more information or technical assistance related to MaineCare Seed, please contact Denise.towers@maine.gov.

Quarter 4 Attendance and Chronic Absenteeism Webinar 

The final quarter of attendance reporting for school year 2018-2019 is coming soon. Quarter 4 attendance (end of year attendance certification) will finalize data for federal reporting of Chronic Absenteeism data to EDFacts, and for the calculation and reporting of the ESSA non-academic indicator of Chronic Absenteeism. This information is required to be made available to the public on the ESSA dashboards for each school. It is important for each school and district to verify that the attendance data is accurate and complete, prior to submitting by June 30th. Once we pass into July, the school year will then roll over into the 2019-2020 school year. This will finalize all the information from the 2018-2019 school year, and no changes  to the attendance or chronic absenteeism data for the 2018-2019 school year will be possible.

Open Date: June 1st, 2019

Due Date: June 30th, 2019

On June 5th, the Maine DOE Data Team will be holding a webinar for Quarter 4 attendance reporting. This would be beneficial for data compliance staff and district leaders. The purpose of this webinar is to provide the following:

  • a refresher on how to complete the Quarter 4 Attendance reporting
  • a brief overview of how this data is used for DOE reporting
  • why the timeliness, accuracy, and completeness of this data matters to your district & community.

Webinar Registration: 
https://attendee.gotowebinar.com/register/3377460425957327627

More Information On Attendance Reporting:
https://www.maine.gov/doe/data-reporting/collection/helpdesk/resources/attendance

For assistance accessing attendance reporting, please contact the MEDMS Helpdesk at 207-624-6896

For questions regarding attendance certification or chronic absenteeism, please contact Student Data Coordinator Trevor Burns at 207-624-6678

 

PRIORITY NOTICE: Seeking Public Comment for a Tydings Amendment Waiver

The Maine Department of Education (DOE) is seeking 30 days of public comment from May 22 – June 20, 2019, on a Tydings amendment waiver application (waiver from §421(b) of the General Provisions Act) to the U.S. Department of Education (USDOE). The Tydings amendment waiver seeks an extension to the availability of Elementary and Secondary Education Act (ESEA) §1003(a) funds awarded during Federal fiscal year (FY) 2017.

Maine DOE Leadership participated in a call with USDOE program staff on Friday, May 10, 2019. During this call, the USDOE outlined next steps regarding Maine’s submission of an amendment to the Maine ESSA State Plan. The Maine DOE is working to provide the necessary information as expeditiously as possible. During this time of pause, the Maine DOE is unable to utilize 1003(a) funds. USDOE approval of the Tydings amendment waiver would allow the Maine DOE to make available 1003(a) funds to Maine schools identified for tiered supports, once the pause is lifted.

The U.S. Department of Education requires state educational agencies, when seeking waivers from statutory or regulatory requirements, solicit public comment on the application, respond to public comments, and provide evidence of the available comment period. The Maine Department is requesting the period of availability for $2,578,500.00 of 1003(a) funds be extended from September 30, 2019 to September 30, 2020.

A copy of the letter seeking waiver from §421(b) of the General Provisions Act can be downloaded with key elements of the request included below.

Federal program affected by the requested waiver

Maine’s Model of Support for eligible Tier III (Comprehensive Supports and Intervention or CSI) and Tier I (Additional Targeted Supports and Intervention or ATSI) support under section 1003(a) of ESEA, as amended by the ESSA of 2015, is immediately impacted by the Department’s waiver request. This request is seeking to extend the availability of $2,578,500.00 to support eligible Maine schools.  The funding will assist schools in engaging in whole-school reform by meeting school and student needs.

Impact to Student Achievement

Waiving §421(b) of the General Provisions Act (Tydings waiver) will directly impact student achievement by allowing the Maine Department of Education to provide increased support for school and classroom leaders during the 2019-2020 school year. Maine is committed to providing a differentiated method of support to struggling schools. Maine’s Model of Support includes coaching and mentoring for school leaders, evidence-based professional learning for educators, and content-specific instructional coaching in classrooms. This process requires all eligible Tier III schools to annually partner with educators, families, and community members to complete a comprehensive needs assessment (CNA). During this process each school team analyzes local academic and non-academic data, identifies promising practices and concerning trends, determines root cause,and creates meaningful goals and a plan for continuous improvement.

Monitoring

The Department will continue to work with schools eligible to receive Tier III (CSI) and Tier I (ATSI) support to ensure funds are utilized in a manner that is reasonable, necessary and allowable under the ESEA, as amended by the ESSA of 2015. The Maine Department of Education will continue to ensure proposed uses of funds align with the school’s completed CNA.  Schools eligible to receive Tier III (CSI) supports will continue to document all school improvement related work within DirigoStar (Indistar), the Department’s online project management tool. Each school is also supported and monitored by an assigned school leadership coach. Maine DOE leadership and instructional coaches visit each Tier III eligible school several times throughout the school year.

Continuity of Services to Students

Schools will continue to utilize their completed CNAs to direct and implement the work without negative impact to specific student populations. The extension to the period of availability of funds will ensure schools will have an increased opportunity to access funds to further target supports and meet the needs and goals of the schools, students, and educators as determined in the CNA. Schools will continue to share and engage with communities and families in ways they have found beneficial, and which meet the needs of schools and their communities.

Comments may be submitted to: ESSA.DOE@maine.gov

Update on Maine Department of Education’s MLTI Plan- Post June 2020

The Maine Department of Education, through the Maine Learning Technology Initiative (MLTI), has been providing 7th and 8th grade students and teachers access to, and support for, educational technology since 2002. While the goal has remained constant – provide State support for access to technology-enhanced education experiences for all students – the program has changed in many ways, and will continue to grow and evolve in the future. The Department remains committed to this goal.

As many school administrative units (SAUs) are aware, the final contracts for the MLTI program are set to expire on June 30, 2020. Included in the Department’s biennium budget package, which is currently being considered by the Legislature’s Appropriations and Financial Affairs Committee, are funds to support a “bridge year” for the 2020-2021 school year.

The Department is actively working with current vendors to secure agreements for this “bridge year,” which will enable SAUs to maintain existing levels of technology support. The details of these agreements are still being developed, so the following information is very preliminary:

  • SAUs in cohort 4 (lease begun in 2016) for 7th & 8th grade and staff devices will keep their current devices for SY 2020-2021. They will continue to receive the software, wireless networks, technical support, and professional development they have been receiving. After SY 2020-2021, these SAUs will have the option to buy out their devices at the 2015 rates, $28/ iPad and $48/ laptop.
  • SAUs who are currently leasing additional devices (elementary or high school student and staff devices) from the Department will continue to lease those devices from the Department at a reduced cost of $73/ iPad; $118/ laptop. They will continue to receive the software, wireless networks, technical support, and professional development they have been receiving. After SY 2020-2021, these SAUs will have the option to buy out their devices at the 2015 rates, $28/ iPad and $48/ laptop.
  • SAUs who are currently receiving MLTI grants from the Department that are set to expire in June of 2020 will be granted an additional year of the same grant award as the previous 4 years.

The Department would use the additional time afforded by the “bridge year” to meet with stakeholders throughout the state, collecting feedback on what has worked well in the past, as well as innovative ideas about the future of MLTI. Discussions would include topics such as portable computer devices, device management and deployment, software, wireless networking, technical support, and professional development, as well as financial models to support these efforts. The Department would also convene a workgroup to synthesize this information and help to create a plan for the State.

Below is the estimated timeline for MLTI through 2021.

  • May 2019 – August 2020: The Department holds meetings with stakeholders regarding the future of MLTI (post SY 2020-2021) and convenes a workgroup to develop a State plan
  • July 2020 – June 30, 2021: Bridge Year
  • October 2020: The Department announces plan for MLTI post SY 2020-2021 (including the release of any necessary RFPs)
  • July 2021: SAUs have the option to buy out devices; launch of the future MLTI

For more information about the Maine Learning Technology Initiative, contact Beth Lambert, beth.lambert@maine.gov, 207-624-6642.