Category: Data Management

Enhanced student information system to replace Infinite Campus State Edition

The Maine Department of Education is pleased to announce the partnership of Edupoint Educational Systems to bring the power and flexibility of their Synergy Student Information System to Maine. The new Synergy system will replace the current state-level student information and reporting system, Infinite Campus State Edition (ICSE). Infinite Campus will continue as Maine DOE’s student data system in the interim until Synergy is fully installed, configured and tested.

Continue reading “Enhanced student information system to replace Infinite Campus State Edition” →

2016 summer data training sessions feedback requested

In an effort to provide timely-prudent training, the Maine Department of Education’s data team has put together a short survey to determine what trainings are desired by the field. This seven question survey should take less than five minutes to complete and will help direct the data team in creating the training sessions for the summer of 2016.

Continue reading “2016 summer data training sessions feedback requested” →

NEO Staff coming up on a year

Last summer the Maine Department of Education’s Data Management System (MEDMS) staff data collection was transferred into a new system called NEO Staff. During that transition time, NEO Staff required a lot of manual data entry because of the limited amount of data that was able to be brought forward into NEO from MEDMS.

Continue reading “NEO Staff coming up on a year” →

Graduation and drop out data tells a good story

The 2014-15 graduation and dropout rates show an increase and decline respectively. The data has been completed and certified by all public and 60 percent publicly funded private schools. The publicly viewable data can be found on the Maine Department of Education’s NEO Dashboard located here.

Continue reading “Graduation and drop out data tells a good story” →

Revised and Updated FY 2017 State Subsidy printouts (ED 279) now available

The following Priority Notice was sent on March 17

The FY 2017 (2016-17 school year) State subsidy printouts, known as ED 279s, are now available here on our website: http://www.maine.gov/doe/eps/.

These printouts are based on PL 2015, Chapter 389 which provides an additional appropriation of $15 million dollars to General Purpose Aid for Local Schools for FY 2017.

The printouts also reflect corrections for data quality issues identified after the January 29 publication of the printouts, as well as adjustments for Adult Education course counts and debt service adjustments for those school units which were impacted by recent debt refinancing.

We hope the publication of the ED 279s is informative to your local budget preparations.

If you have any questions as you review these printouts, contact our School Finance team via email: tyler.backus@maine.gov, paula.b.gravelle@maine.gov or joanne.allen@maine.gov.

REVISED Preliminary FY 2017 State subsidy by school administrative unit information now available

The following Priority Notice was sent on March 15

Following the initial publication of the preliminary FY 2017 (2016-17 school year) state subsidy printouts (ED 279) on January 29, 2016, data quality issues were detected. During the time in which the Department has been working to correct these issues, the Legislature passed, and the Governor signed, PL 2015, Chapter 389 which provides an additional appropriation of $15 million dollars to General Purpose Aid for Local Schools for FY 2017.

In order to provide school administrative units with timely information needed for budgeting purposes, the Department has produced several spreadsheets which illustrate the changes to each school administrative unit’s subsidy allocation, beginning with the preliminary ED 279 published on January 29, to the impact of the additional $15 million appropriation enacted this week. The following spreadsheets are available here:

  •  FY 17 preliminary State Subsidy compared to FY 16 by SAU
  • Comparison of Original Preliminary ED 279 State Subsidy to Corrected State Subsidy to Additional Appropriation by SAU
  • FY 17 Education Subsidy Information for Property Tax Bill by SAU and Town

In addition to corrections for the identified data quality issues, amounts in the spreadsheet include adjustments for Adult Education course counts, replacing the estimated counts originally used with actual counts, as reported on the EFM 39 reports. Also included are debt service adjustments for those school units which were impacted by recent debt refinancing.

Work is continuing to correct systemic issues which impact the actual ED 279 report. As soon as those issues are corrected and the detailed reports posted, school units will be notified.  In the meantime, these spreadsheets will assist school units in moving forward with their FY 2017 budget work.

Please direct questions regarding these printouts to the School Finance team via email: tyler.backus@maine.gov, paula.b.gravelle@maine.gov or joanne.allen@maine.gov.

Maine DOE replacing student information system

The Maine DOE is replacing its current student information system (SIS), Infinite Campus State Edition (ICSE), with Edupoint Synergy. The change will take place over the next two years, and the new Synergy computer system will have little or no impact on the student data system currently in use in Maine’s school administrative units (SAUs).

Continue reading “Maine DOE replacing student information system” →

Recertification needed in NEO Graduation Module

Please note ALL superintendents of public school districts, school administrators from 60% publicly funded private schools, and charter schools must recertify. 

Maine DOE recently discovered and promptly fixed a technical issue related to the State’s data system for calculating graduation rates. As a result, all superintendents from public school districts, school administrators from 60 percent publicly funded private schools, and public charter schools must reexamine and recertify data in NEO. We ask that this process be completed no later than Friday, Feb. 5.

Continue reading “Recertification needed in NEO Graduation Module” →

Statewide Arts Education Census

The Maine DOE is collaborating with the Maine Arts Commission to establish a statewide inventory of all arts education programs and resources in the state’s 754 prekindergarten through 12th grade schools. Data collection has just begun and will continue through May 2016.

Continue reading “Statewide Arts Education Census” →