Student Health Data Needed for Nationwide Initiative

This notice is to inform all school administrators, school nurses and related staff of a new effort to collect and submit de-identified student health data to a nationwide initiative of National Association of School Nurses (NASN) entitled Every Student Counts™. The goals of Every Student Counts™ are to develop a robust national school health data set that will influence local, state, and national student health policy, as well as identify best practices in school health. By creating data driven policies to advocate for the needs of students, we can increase evidence-based school nursing practice, and improve youth health outcomes.

In order for this to be successful at a statewide and national level, we are asking school administrators to commit to this ongoing effort and;

Select one point person in the school unit to be responsible for compiling and submitting the data from all schools to submit one report in June for each school administrative unit.
Share this notice with their school nurses and other health staff.

This data collection will be included with the School Health Annual Report that is submitted at the end of each school year. Although these added questions are not required, we strongly recommend every school unit participate. The data points, not covered in any other state or national survey, are:

Staffing levels for health services (direct services, supplemental staff, special assignments, supervisory position provided by RN, LPN, and health aides)
Number of students with a diagnosis (from a health care provider) of asthma, type 1 diabetes, type 2 diabetes, seizure disorder, life threatening allergy
Health office visits & disposition (number of students seen face to face by RN, LPN, health aide and resulting disposition: return to class, sent home, or 911 call)

The Department is in full support of the NASN Every Student Counts™ initiative. The Maine Association of School Nurses will be working with the Maine DOE School Nurse Consultant to promote the collection of this data statewide.

If you have questions about Every Student Counts™, please contact Emily Poland, RN, School Nurse Consultant at Emily.Poland@Maine.gov or 207-624-6688, or visit the Every Student Counts™ Website.

Child Sexual Abuse Implementation Support Materials Now Available

As part of a collaborative effort of the Maine Department of Education and the Maine Coalition Against Sexual Assault (MECASA), resources have been developed to support school systems in the implementation of the child sexual abuse prevention and response law, L.D. 1180 – An Act To Require Education in Public Preschool Programs and Elementary. The Maine Department of Education has developed a Model Policy for Child Sexual Abuse Prevention and Response and more resources are available as part of an initiative called The Children’s Safety Partnership: Ending Child Abuse Together.

An important resource to the support these materials is The Children’s Safety Partnership Website dedicated to providing information and resources for schools and communities on child sexual abuse (CSA) prevention and response. Available on the home page of the new website is a link to a newly developed tool, A Guide to Implementing Maine’s CSA Prevention & Response Model Policy. Also available on the new website will be training opportunities focused on understanding the policy, personnel awareness and education, and curriculum lessons for students on child sexual abuse prevention. These trainings will include direct education as well as training of trainers and teachers. Get further details about scheduled regional trainings.

In addition, MECASA has a network of educators across the state available to support school districts with the implementation of the law. Visit the contact page of The Children’s Safety Partnership Website or the MECASA website to locate an educator at the sexual assault support center nearest you.

For more information contact Susan Berry, Health Education and Health Promotion Coordinator at Maine DOE at susan.berry@maine.gov.

Integrated Pest Management Requirements

Encounters with rodents, hornets, bats, poisonous plants and other pests can threaten the health and safety of students, staff and visitors on school properties. However, pesticides can also pose a risk and the use of these chemicals in Maine is strictly regulated. All public and private schools serving any grades kindergarten through 12 are required under state law to adopt and implement an integrated pest management (IPM) policy to reduce potential risks of exposure to pests and pesticides.

Specific requirements include:

Appointment of IPM Coordinator
Appoint a staff member to serve as and annually report their name and contact information (e-mail address and phone number) by September 1^st via the Department of Education NEO system. If unable to use NEO, report via email to pesticides@maine.gov or by calling 207-287-2731. This information is required to provide necessary educational information and training and ensure compliance with regulations.

Training
The IPM Coordinator must complete two trainings: 1) Initial Training Module must be completed within one month of appointment (available online at www.maine.gov/schoolipm click on ‘Trainings and Events’) and 2) Comprehensive IPM Training Training must be completed within one year of appointment (free workshop offered in numerous locations throughout the year. See schedule at www.maine.gov/schoolipm). In addition, the IPM Coordinator must earn 1-hr of Continuing Education credit per year.

Notification, Signage and Authorization
A notice describing your school’s IPM program must be included in the school policy manual or student and staff handbooks. Specific information is required. A sample notice is available at http://www.maine.gov/schoolipm. This information must be kept up to date, but an annual notice to parents and staff is no longer required. A notice about the schools’ IPM Policy must be published in your policy manuals, such as the student and staff handbooks. Before any pesticide application on school properties (including non-school properties used primarily for official school functions) the IPM Coordinator must authorize it. Parents and staff must be notified five days in advance and signs must be posted two days in advance. Some types of applications are exempted. More information and sample notices are available at maine.gov/schoolipm or by contacting the Maine Board of Pesticides Control at pesticides@maine.gov or 207-287-2731.

Licensing
A commercial Pesticide Applicators License is required for all pesticide applications except for the control of stinging insects and for routine use of disinfectants.

Record-Keeping
A Pest Management Activity Log must be kept current and on file for at least two years. Specific records about IPM steps taken and pesticide use must be kept. Sample logbook pages are available at maine.gov/schoolipm.

The School IPM Program, Maine Department of Agriculture, Conservation and Forestry, is available to help with pest problem-solving advice, training resources and more (www.maine.gov/schoolipm, e-mail: kathy.murray@maine.gov, phone: 207-287-7616). For more information contact the Maine Board of Pesticides Control (pesticides@maine.gov or 207-287-2731) or Pat Hinckley at the Department of Education (pat.hinckley@maine.gov, 207-624-6886 ).

Clarification of the Process for Addressing Complaints of Discrimination

The Maine Department of Education would like to clarify the process for addressing complaints of discrimination on the basis of race, color, or national origin. Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d et seq. requires that schools communicate with families in their primary language as much as possible regarding academic, extracurricular, and family engagement activities. Schools are also required to provide students who are English learners (ELs) with an effective language support program that:

is evidence-based;
is regularly evaluated and modified as needed;
enables ELs to meaningfully access grade-level curricula while acquiring English;
is designed and implemented by qualified, ESOL-endorsed staff;
does not unnecessarily separate ELs from their non-EL peers;
does not place ELs in a facility below the standard provided to their non-EL peers; and
does not provide ELs with educational materials below the standard provided to their non-EL peers.

The US Department of Justice and the US Department of Education have issued guidance for schools and families regarding Title VI of the Civil Rights Act of 1964. Requirements for schools to provide translation/interpretation are described in this notice: Information for Limited English Proficient (LEP) Parents and Guardians and for Schools and School Districts that Communicate with Them. The January 7, 2015 Dear Colleague Letter outlines an EL’s educational rights.

To file a discrimination complaint, contact the United States Department of Education, Office for Civil Rights. A complaint may be submitted online or by downloading the complaint form and submitting it by mail or email. For more information and access to the online form and pdf, go to https://www2.ed.gov/about/offices/list/ocr/complaintintro.html.

If you have questions about this notice, please contact:

April Perkins
Director of ESOL/Bilingual Programs & Title III
23 State House Station
Augusta, ME 04333
Office: (207)624-6627
Cell: (207)441-9043
april.perkins@maine.gov

New School Nurse Orientation Registration

If you hired a new nurse for your school over the summer be sure to encourage them to attend the New School Nurse Orientation, a specialized program designed to help nurses transition into the educational setting.

Some of the topics included will be an introduction to School Nursing including a professional framework, scope and standards and certification requirements, resources, a review of Maine’s Nurse Practice Act, medication administration, and screening requirements. There will be two more days covering different topics for new School Nurses scheduled later in the school year.

Date: September 28, 2018
Time: 8:30am-3:00pm
Location: Camden National Bank Ice Vault Arena, Whitten Road, Hallowell
Cost: FREE
Registration: Register now for the New School Nurse Orientation Registration

If you have any questions, please contact Emily Poland, RN, School Nurse Consultant for the Maine Department of Education at 207-624-6688 or Emily.poland@maine.gov.

McKinney-Vento Sub-grant Program for the Education of Homeless Children Now Available

The Maine Department of Education is pleased to announce that it is seeking proposals for the McKinney-Vento Sub-grant program for the education of homeless children and youth. Proposals will be accepted from SAUs seeking to develop, implement, or expand programs that improve the academic success of students identified as homeless under the McKinney-Vento Act.

The Department is interested in proposals that are focused on narrowing the achievement disparity between Maine’s homeless students and their stably housed peers. These grants are renewable for a total of three years, with a maximum annual award of $40,000. The application deadline is August 15, 2018.

The RFP (#201806134) for this competitive grant, including details of the application process, can be found on the State of Maine Division of Purchases website.

For more information on the McKinney-Vento Sub-grant program or other homeless education issues, contact Gayle Erdheim, State Homeless Education Consultant, at gayle.erdheim@maine.gov or (207) 624-6637.

Bureau of Justice Assistance Announces Two Grant Opportunities Under the STOP School Violence Act

The Bureau of Justice Assistance (BJA), alongside the Office of Justice Programs (OJP) and U.S. Department of Justice (DOJ), is inviting state, local, and tribal jurisdictions to apply for grant funding under the Student, Teachers, and Officers Preventing (STOP) Violence Act Program. This act seeks to support and assist those jurisdictions in increasing the safety of their school personnel and students. To these ends, the BJA has announced two competitive grants: The Prevention and Mental Health Training Program and the Threat Assessment and Technology Reporting Program. Applications for both grants are due July 23, 2018.

The Threat Assessment and Technology Reporting Program would support and assist state, local, territorial, and tribal jurisdictions as they work to improve efforts to reduce violent crime, focusing on the creation of threat assessment teams for schools and the use of technology to create anonymous reporting systems for suspicious activity related to violence in schools. More information on the Threat Assessment and Technology Reporting Program grant competition can be found at: https://www.bja.gov/funding/SSVthreat18.pdf

The Prevention and Mental Health Training Program would support and assist state, local, and tribal jurisdictions as they work to improve efforts to reduce violent crime, focusing on the creation of school safety training and mental health programs related to violence in schools for school personnel and students. More information on the Prevention and Mental Health Training Program grant competition can be found at: https://www.bja.gov/funding/SSVtraining18.pdf

For more information, contact Pat.Hinckley@maine.gov or support@grants.gov.

Civil Rights Training: Addressing Bullying Behavior, School Culture & Bias

This training is provided through the US DOE, Office for Civil Rights.

Those who should attend: principals, assistant principals, Title IX coordinators, school counselors, and other school staff who are invested in fostering safe and welcoming schools in Maine. 5.5 contact hours given.

Date: June 26, 2018
Time: 8:00am – 2:30pm
Location: Bangor High School, Peakes Auditorium
Cost: FREE

The training will include 3 sessions:

Beyond Bullying
As schools work to successfully prevent and intervene in acts of bullying, they are often challenged by bullying behaviors that cross the line into civil, civil rights, or criminal law violations. Guidance from the US DOE and US DOJ will be viewed and discussed. Participants will examine federal statutes that prohibit bullying and harassment based on protected classes, and receive information relative to possible criminal law implications when bullying behaviors cause mental or physical injury to targeted students. This session will examine the legal ramifications of “deliberate indifference” with regard to failure to address bullying in their schools.
Advancing as Culturally Responsive Educators
Culture plays a role in everything we do – it is an essential part of how we learn. It plays a role not only in communicating and receiving information but also in shaping the thinking process of groups and individuals. Culturally responsive teaching acknowledges, responds to, and celebrates fundamental cultures and offers full, equitable access to education for students from all cultures. As culturally responsive educators, we recognize the importance of including students’ cultural identities in all aspects of learning, thereby enriching classroom experiences and keeping students engaged. Participants will be provided with opportunities to examine culture – their own culture and the cultures of the students they serve.
How to Speak Up at School
Have you ever found yourself in the uncomfortable circumstance where someone, such as a student, parent or colleague, uses biased language or stereotypes in school? Based on Teaching Tolerance’s publication, How to Speak Up at School, this session is designed for educators who want to develop the skills to speak up themselves and who want to help their students ﬁnd the courage to speak up, too. When someone makes a biased statement, we must act quickly! Using video scenarios, participants will learn to use four techniques (interrupt, question, educate, and echo) to respond to biased language in the moment, from any source, in any situation.

Agenda

8:00 a.m. – 10:00 a.m. Beyond Bullying
10:00 a.m. – 10:15 a.m. Break
10:15 a.m. – 11:30 a.m. Advancing as Culturally Responsive Educators
11:30 a.m. – 12:30 p.m. Lunch – on your own
12:30 p.m. – 1:30 p.m. Advancing as Culturally Responsive Educators (continued from morning session)
1:30 p.m. – 2:30 p.m. How to Speak Up at School

Register here.

If you have questions, please contact April Perkins, Director of ESOL/Bilingual Programs at april.perkins@maine.gov or (207)624-6627.

IBPA Bullying Prevention Through SEL and Kindness Summit – August 17 in Augusta

The International Bullying Prevention Association (IBPA) is partnering with the Maine Department of Education to provide a one-day summit to address bullying prevention through social and emotional learning and kindness.

Location: Cony High School
Date: August 17, 2018
Time: 8:00am – 3:45pm.

Cost: $50 (includes breakfast, lunch, a signed certificate of attendance for contact hours)

The summit will have 5 keynote presentations and participants from Maine, and potentially across the U.S., will hear national presenters and be able to network with local professionals.

Topics of the day will cover bullying prevention best practices, including building healthy and positive relationships amongst school staff, talking with youth to address specific bullying behavior, and addressing bias-based interactions. Participants will walk away with tools and strategies that will be useful and meaningful when implementing bullying prevention efforts for the new school year.

Get more information and register for the Summit.

During the Summit, Maine middle and high schools are invited to participate in the inspirED Youth Leadership Conference facilitated by Facebook and the Yale Center for Emotional Intelligence, beginning at 10:00am and ending at 2:30pm with a presentation to the Summit attendees. This opportunity is being offered at no cost to schools and is for a team of 4 students along with 1 or 2 adult allies. Transportation would need to be provided by the district. The inspirED program provides social and emotional (SEL) resources, tools, inspiration and support to empower students and educators to work together to create positive change in their schools and communities.

Please click here for more information and to register for the Youth Leadership Conference. Based on capacity, only 15 schools will be able to participate in the Youth Leadership Conference. Register soon!

In addition to the Summit, there will also be showing of The Fat Boy Chronicles with the author Michael Buchanan on Thursday night, August 16 at 7:00pm in the Viles Auditorium at Cony High School. This event is free and open to the public.

For additional information and questions on the IBPA Summit, the inspirED Youth Leadership Conference or the showing of The Fat Boy Chronicles, contact Sarah Ricker, Maine DOE Student Assistance Coordinator at sarah.ricker@maine.gov

Resources to Support Student Attendance

The Maine Department of Education’s Office of School and Student Supports has compiled a resource guide to assist schools in their efforts to improve student attendance and reduce chronic absenteeism.

Using the Whole School, Whole Community, Whole Child model developed by the US Centers for Disease Control and Prevention (CDC) and ASCD, the guide provides a comprehensive set of evidence-supported health, school climate, and community/family engagement strategies that address the most common causes of chronic absenteeism. It also includes resources for the development of whole school monitoring and information gathering practices to help schools better understand their attendance challenges.

Download the Comprehensive Attendance Plan Report

The guide will be updated with additional resources as they become available. For further information about attendance and truancy resources, contact Gayle Erdheim at gayle.erdheim@maine.gov or (207) 624-6637.