The initial post on 9/26/2019 indicated that the Student Data and Staff Data Certifications would both be due by October 15, 2019; we apologize for this error and have corrected the due dates below to October 31st for both certified reports. The Student Data certification period begins on October 15, 2019 and ends on October 31, 2019. The Staff Data certification period begins after July 1, 2019 and also ends on October 31, 2019.
Please ensure that any revisions to the data collections are completed by October 31, 2019 so that the School Finance & Operations Teams have time to ensure that the collections are accurate prior to the start of the EPS FY 21 subsidy calculations in November.
The table below details data that has a direct impact on the calculation of an SAU’s subsidy. SAU’s can use the table to quickly assess what action they must take and by what deadline. The table also includes the follow up actions SAUs can expect from Maine Department of Education. The information in the table provides deadlines for reporting data errors, asking specific data questions, and when data revisions must be submitted to Maine DOE to be included in the SAU’s FY 21 EPS Funding Calculation. Please contact us with any questions!
| Data Point | SAU Reporting Period | SAU Action Needed | Maine DOE Action |
| NEO Staff Data – Specifically but not limited to EPS positions – Teachers, Guidance, Librarians, Health, Education Technicians, Library Ed Techs, Clerical, School Administration | July 1, 2019 -October 31, 2019 | Enter/Update Staff Data in the NEO Staff Module.
Superintendent must certify the data is accurate Data questions can be emailed to medms.helpdesk@maine.gov |
Close Staff data entry 10/31/19
DOE staff begins data quality checks/data scrubbing 10/15/19 to 10/31/19 DOE contacts SAU staff as necessary to resolve inconsistencies and/or errors |
| Synergy Student Information System –
10/1/19 enrollment (Public Schools) including- attending students, resident students, superintendent transfer students, equivalent instruction (home school) students taking a course(s) in the district, economic disadvantaged students, English learners, special education students |
October 1 – October 31, 2019 | 10/01/19-10/15/19
-Enter/Update Student Data in Synergy – Review data for accuracy and completeness in the October 1st Student Enrollment Count report in the NEO Student Data moduleTop of Form Bottom of Form 10/15/19 – 10/31/19 -Superintendent must certify the data is accurate -Revision and certification/ recertification until 10/31/19 Data questions can be emailed to medms.helpdesk@maine.gov |
Close Student data entry 10/31/19
DOE staff begins data quality checks/data scrubbing by 10/15/19 to 10/31/19 DOE contacts SAU staff as necessary to resolve inconsistencies and/or errors |
| Financial Data – FY19 | August 23, 2019 | Upload to the Maine Education Financial System (MEFS)
FY19 – 7/1/18 to 6/30/19 Actual Expenditures FY19 7/1/18 to 6/30/19 Actual Revenues FY19 Balance Sheet Transactions |
Maine DOE staff reviews financial data submissions
DOE contacts SAU staff as necessary to resolve inconsistencies and/or errors |
| Financial Data – FY20 | August 2, 2019 | Upload to the Maine Education Financial System (MEFS)
FY20 Revenue Budget FY20 Expenditure Budget Budget Approvals – Email Budget Meeting Referendum results including budget expenditure and revenue articles to Denise Towers. More detail guidance on can be found at: https://www.maine.gov/ |
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| ED279 Public Posting | February 1, 2020 | Post public report, Preliminary ED279 – prior to February 1, 2020. | |
| ED279 Review | March 3, 2020 or 30 days after the public posting of ED279 | SAU superintendent and staff review the Preliminary ED279
Direct questions and notification of errors to the Maine DOE School Finance Team by 3/3/2020. Tyler Backus, Paula Gravelle or Ida Batista |