Open for Additional Applicants: Comprehensive Electronic Health Record Pilot Grant Program Request for Applications (RFA #202305111)

The Maine Department of Education (DOE) is accepting applications from school administrative units (SAUs), publicly supported secondary schools, and Education in the Unorganized Territory (EUT) who meet eligibility requirements stated in RFA# 202305111 as an ongoing open application period.

Using American Rescue Plan, state reservation funds, the Maine Department of Education (DOE) will cover costs of implementing a comprehensive electronic health record of up to $6000 which includes a nominal stipend for an SAU designated electronic health record champion. This widespread pilot aims to show that maintaining an electronic health record is beneficial to both local schools and the State of Maine as it will increase the efficiency of services provided, decrease the burden of reporting health data, allow for data-informed decisions and policy, and increase revenue possibilities with MaineCare.

Proposals submitted that meet the requirements will be accepted on a first come, first served basis until funds are no longer available or by May 31, 2024.

Eligible school administrative units that are interested in the Comprehensive Electronic Health Record Pilot Grant Program opportunity may access the application and the previously released question/answer document through the Grant RFPs and RFAs webpage.

All questions about the Comprehensive Electronic Health Record Pilot RFA should be submitted to the Grant Coordinator: Emily Poland, Office of School and Student Supports, Emily.Poland@Maine.gov

 

Help Spread the Word About Survey for Community Programs for Families

The Maine Department of Health and Human Services and Maine Child Welfare Action Network are partnering with Chapin Hall to understand more about existing programs within communities that help children and families in Maine. This includes programs that primarily serve adults but also benefit families with children. They are specifically interested in understanding those programs’ eligibility, counties or towns served, funding sources, and services to inform the development and implementation of Maine’s Child Safety and Family Well-Being Plan.

Anyone operating a community program that helps children and families, please complete this survey for each program within an organization. The survey should be completed by Monday, November 20 and will only take about 5 minutes per program. Anyone working within the school community who is aware of such programs within your community, please pass this information along to them.

 The survey link is here.

If you have any questions, please do not hesitate to reach out to Mariette (mariette.aborn@maine.gov) or Melissa (mhackett@mekids.org).

We are grateful for your ongoing work on behalf of families in Maine and appreciate your partnership in this important survey.

Judy Doran of MSAD 35 Named Maine 2023 School Nurse of the Year

(Pictured [left] Angie Buker, President MASN [right] Judy Doran)

The Maine Association of School Nurses (MASN)  is proud to recognize Judy Doran of Maine School Administrative District 35 as Maine’s 2023 School Nurse of the Year. This annual award recognizes an outstanding Maine school nurse for their contributions to the school and community they serve. The award provides recognition to an individual who demonstrates leadership in six areas of practice: care provision, program management, health education, professional development, community involvement, and research.  

Judy Doran began her nursing career in Alaska working for the US Public Health Service. She then transitioned to Family Care and Pediatrics in Rochester, NH and York, ME. For the past 16 years, Judy has worked in MSAD 35 as a school nurse. In 2015 she became the MSAD 35 District Nurse Coordinator and also serves as a float nurse. She is a trusted medical figure within her school community – not just among students, but also among staff and nurse colleagues. One colleague has described her as the, “consummate professional.” Her superintendent described her as a “difference maker.” Her community described her as an exemplary school nursing leader whose clinical judgment is steeped in evidence-based practice, who has stellar organizational skills, and her ability to navigate the most complicated school health scenarios.  

A common theme across all the letters written in support of Judy’s nomination focused on her dedication and compassion for her students, her school staff, her nurse colleagues, and her community. Her supporters also highlighted her leadership and advocacy.  

State Representative Michele Meyer described Judy’s leadership and advocacy on behalf of her nurse colleagues as “a strong advocate shining a long-overdue light on the mental health of the members of her profession.” Judy has connected with Ms. Meyers on many health-related issues, most recently the need for improvement with supportive policies and practices to reduce workplace stress and increase workplace support for school nurses. Judy has spoken and written passionately about the essential need to address school nurse mental health due to the COVID-19 pandemic.  

Judy has written editorials for local newspapers, My American Nurse , and has contributed to the school nurse blog, The Relentless School Nurse. In one of her posts published on March 2, 2023, Judy focused her writing on what it means to be a ‘relentless nurse’. She wrote that nurses, “have the capacity to turn on a dime and shine the conversation on the matter at hand. A nurse’s gears are always turning. It’s amazing and appreciated! And that is to say, you are. Relentless. Fearless. Proud.”

MASN receives nominations for the Maine School Nurse of the Year award and selects a Maine School Nurse of the Year (SNOY) annually. To learn more about the process and see a listing of past and present awardees visit MASN’s Website.

College and Career Success Coordinator Alice Shea Recognized for Her Work and Advocacy on Behalf of Asylum Seekers in Maine

(Pictured [left] Addie Laroche who nominated Alice for the award and [right] Alice Shea, Maine College and Career Success Coordinator)

Alice Shea, College and Career Success Coordinator for Adult Education Hub 8 and Southern Maine Community College (SMCC) was recognized with a 2023 Alumni Award from Boston University Wheelock College of Education & Human Development. Alice received the 2023 Lucy Wheelock Award in recognition of her work and advocacy on behalf of asylum seekers in Maine. Alice’s work to promote access to education and high-quality employment will have an impact on the New Mainer population her students, their families, and Maine’s workforce for generations to come.

College and Career Success Coordinators are part of the Maine Jobs and Recovery Plan (MJRP) which has committed $6 million dollars to address the workforce development needs of those disproportionately impacted by COVID-19. Maine’s Department of Education, Adult Education team is using these funds to help eligible adults and employment sectors recover from the stresses of the pandemic through a variety of academic and job training supports.

Addie Laroche, the Director of Maine Partnerships, nominated Alice Shea. Addie previously held the position of the Director of Career and Transfer Services at SMCC. Laroche introduced Shea at the award ceremony and spoke about why they had chosen Alice as the recipient of this year’s award.  She shared the following:

“The Lucy Wheelock Award recognizes someone who has shown incredible dedication to their community, advocating for social justice and systemic change. When Alice Shea began her work at Maine’s largest community college, she quickly understood that there was a community that was facing significant challenges in terms of access to educational resources, housing, food security, and many other necessities that so many people take for granted. The state’s New Mainer population, those who have been forced out of their home countries and are seeking asylum in Maine, quickly identified Alice as a key resource on campus.

She has been instrumental in developing remedial preparation classes for students entering high-demand fields, securing access to English Language Acquisition support, education, technology, and extending the resources in our campus’s food bank. Not only has she served this community with a passion, but she’s ignited that passion within her colleagues. Alice had shared with the college’s executive team that she had helped secure housing for a student, but the student didn’t have a single piece of furniture. That Friday afternoon, the college’s highest level of staff banded together to tap into their networks, ensuring that the student had furniture to call their own that weekend. The President of the College showed up with a truck on Saturday morning to deliver it himself.

The work that Alice does with the New Mainer and greater SMCC and Portland community, as well as the drive that she shares with the rest of the community, cannot go unnoticed. Creating systemic change for new Mainers is not only instrumental in helping to improve the opportunity and security for themselves and their families, but is a key factor to sustaining the workforce in fields like healthcare and technology across the entire state. Behind all of that is Alice’s support, advisement, and passionate advocacy.”

In Shea’s acceptance speech, she thanked the Mills administration for Maine’s free college initiative and Maine Jobs Recovery Plan for funding positions and projects that support marginalized people in Maine’s communities.

Since the Maine Jobs and Recovery Plan took effect in October 2021, the Mills Administration has delivered direct economic relief to nearly 1,000 Maine small businesses, supported more than 100 infrastructure projects around the state to create jobs and revitalize communities, and invested in workforce programs estimated to offer apprenticeship, career and education advancement, and job training opportunities to 22,000 Maine people.

For more about Maine Jobs & Recovery Plan, visit maine.gov/jobsplan.

To read the bios of Maine’s College and Career Success Coordinators, and learn more about the programs, click here. 

For more information about the awards and past recipients, click here.

 

Old Town Elementary School Celebrates 20 Year Anniversary with a Book Vending Machine for Students

What do you do to celebrate your school’s 20th Year of Education? Old Town Elementary School wasn’t quite sure what to do to spark their students and make them appreciate all the wonderful things the school has offered over the course of 20 years, but School librarian Michelle Reesman knew just what to do. She approached the school’s Parent Teacher Club and asked the team to purchase a personalized book vending machine to support the students’ pro-social behavior plan during the new school year.

The Book Vending Machine sits in the main hallway at Old Town Elementary School and brightens each student’s face as they walk by and admire all the books to win. Each month the students and their teacher focus on a new characteristic/behavior. All the students work towards those skills in their classrooms with read-alouds, lessons, and activities to support a growth mindset. At the end of the month, students are chosen from each classroom that exemplifies those characteristics and are given a token to use in the Book Vending Machine. The selection of the book, the token dropped in, and the excitement of reaching in and getting the book are more special than you can imagine.

“On this 20th anniversary year at Old Town Elementary, we believe we have hit the sweet spot with the purchase of our Book Vending Machine,” said Old Town Elementary School Principal Jeanna Tool. “The bright and shiny machine is just a small sample of how our school continues to reach for new and exciting activities to benefit our learners. We are grateful for a community that supports and invests in our students.”

Here’s to 20 more years of fun~!

This story was contributed by Old Town Elementary School. To submit a good news story or idea to the Maine DOE please email Rachel Paling at rachel.paling@maine.gov.

Maine DOE Update – November 3, 2023

From the Maine Department of Education

Reporting Items

EPS Reports Due 10/30

EPS Reports are due on Monday, October 30th. The following reports need to be reviewed and certified first by special education directors and then by superintendents. |  More

| Visit the DC&R Reporting Calendar |

News & Updates

Resources for Schools and for Talking to Children Following the Tragedy in Lewiston

In light of the tragedy in Lewiston, the Maine Department of Education (DOE) has curated resources for talking to children about violence and resources for schools and educators.   |  More

Two MLTI Student Conference Events Planned for 2024 – Registration Open and T-Shirt Design Contests Begins!

The Maine Department of Education’s (DOE) Learning Through Technology Team is excited to open the registration and t-shift design contest for the 21st annual MLTI Student Conference events! |  More

2024 Maine Outdoor Learning Initiative (MOLI) Grant Information Sessions

Start your scope of work now! The Maine Department of Education (DOE) will soon be seeking applications for the next round of Maine Outdoor Learning Initiative grants. These grants support hands-on, engaging, interdisciplinary outdoor learning and career exploration opportunities that connect students with Maine’s amazing natural bounty. See a Newsroom story about 2023 Maine Outdoor Learning Initiative Grants. |  More

PUBLIC COMMENT: School Construction Funding

As a result of the First Special Session of the 131st Maine Legislature, The State Board of Education is engaging in rulemaking in response to Public Law 2023, Chapter 462, “An Act to Expand Access to School Construction Funding” effective October 25, 2023 which directs the State Board to amend their rule regarding administering funding for integrated, consolidated 9-16 educational facilities.|  More

Dyslexia Resources for Schools: Screener Reimbursement Project & Free Dyslexia Awareness Kit

Dr. Sally Shaywitz states in Overcoming Dyslexia, “The human brain is resilient, but there is no question that early intervention and treatment bring about more positive change at a faster pace than an intervention provided to an older child. The sooner a diagnosis is made, the quicker your child can get help, and the more likely you are to prevent secondary blows to her self-esteem.” |  More

Maine State Board of Education Solicits Input on Educator Certification

The Maine State Board of Education was directed by the Joint Standing Committee on Education and Cultural Affairs of the 131st Legislature to study potential revisions to the State Board Rule Chapter 115, the Credentialing of Education Personnel, and to make recommendations as needed via L.D. 485 and a letter from the chairs of the committee dated August 4, 2023. This report is to be submitted by January 2, 2024.   |  More

MLTI Podcast, Teaching with Tech, Returns for Season Two!

Teaching with Tech is back! The Maine Department of Education (DOE), Learning Through Technology team is excited for the second season of their MLTI (Maine Learning Technology Initiative) Ambassador podcast where they will highlight new faces and voices centered around supporting technology integration across Maine. In the first season of Teaching with Tech, episodes focused on a variety of topics ranging from digital citizenship, artificial intelligence, STEAM-based learning, and gamification in the classroom.   |  More

Resources for Mental Health Promotion in the School Setting

Teaching with Tech is back! The Maine Department of Education (DOE), Learning Through Technology team is excited for the second season of their MLTI (Maine Learning Technology Initiative) Ambassador podcast where they will highlight new faces and voices centered around supporting technology integration across Maine. In the first season of Teaching with Tech, episodes focused on a variety of topics ranging from digital citizenship, artificial intelligence, STEAM-based learning, and gamification in the classroom.   |  More

Semester of Service $1,500 Grants to Support Youth Action

Maine youth have shown they want to take action on things that matter in their community. That is why Volunteer Maine, the state service commission, is offering $1,500 mini-grants to support youth-led projects through its Semester of Service grant program. Applications are due on or before November 2, 2023.  |  More

Maine Schools Sharing Success Stories

Presque Isle High School Students Get Life-Changing ELO Experience on Hurricane Island Thanks to Anonymous Donor

Seventeen Presque Isle High School (PIHS) students, along with two University of Maine at Presque Isle (UMPI) students, recently had the opportunity to participate in a week-long educational experience at Hurricane Island. This exciting experience was made possible due to an anonymous donor who fully funded the adventure, and was open to any student with an interest in career exploration in the sciences through Presque Isle High School’s newly implemented ELO program. |  More

Windham Primary School Summer Technology Program Motivates Student Learning, Improves Comprehension During School Year

According to ID Tech, research indicates that approximately two months of reading and math skills are lost over a single summer. Often referred to as ‘summer slide’ or ‘summer learning loss,’ the students most affected by this educational shortfall are in grades 1 through 8. Many elementary school teachers across the nation find that they need to re-teach basic math and reading skills when students return to classes in the fall. |  More

Dr. Kathy Harris-Smedberg of Bangor School Department Named Maine’s 2024 Assistant Superintendent of the Year

Maine’s Assistant Superintendent of the Year is a visionary systems thinker and a thoughtful leader. She is creative in her approach to problem-solving and has the unique ability to think big while simultaneously working out structures for successfully putting programs in place to meet the needs of the students in her district. She is incredibly hard-working and naturally models effective leadership. People gravitate to her for direction and for support because she is approachable and open-minded. Administrators view her as a mentor in addition to a supervisor because she advocates and supports growth.|  More

Jonathan Moody of MSAD 54 Named Maine’s 2024 Superintendent of the Year

Maine’s 2024 Superintendent of the Year is a quiet, humble yet incredibly effective educational leader. The bedrock strategy of his leadership has been to foster a deep understanding of the district’s mission, vision, and core beliefs that are the cornerstone of every decision that is made in his district. |  More

| Submit your Maine School Success Story |

Professional Development, Training, and Events

WEBINAR: Media Literacy in the Classroom

Please join Maine Department of Education’s (DOE) Humanities Teacher Leader Fellows James St. Pierre and Dorie Tripp for an in-depth discussion of Media Literacy in the Classroom. |  More

Learning Series: Supporting Children, Families, and Communities to Thrive

As a reminder, Maine’s Department of Education’s (DOE) Early Learning Team and Maine’s Office of Child and Family Services are hosting a professional learning opportunity for child care and public-school educators working with children birth-8 years old. This opportunity is funded through Maine’s Preschool Development Renewal Grant. |  More

| Visit the Professional Development Calendar |

Latest DOE Career/Project Opportunities:

View current Maine Department of Education employment opportunities here

 

PUBLIC COMMENT: School Construction Funding

As a result of the First Special Session of the 131st Maine Legislature, The State Board of Education is engaging in rulemaking in response to Public Law 2023, Chapter 462, “An Act to Expand Access to School Construction Funding” effective October 25, 2023 which directs the State Board to amend their rule regarding administering funding for integrated, consolidated 9-16 educational facilities.

As part of this update, The State Board of Education is opening Rule Chapter 61: State Board Of Education Rules For Major Capital School Construction Projects to complete the legislative changes required by law and is proposing several other changes.

As required by law, a period of public comment opens November 1, 2023 through December 1, 2023. Written comments may be submitted to DOE Rulemaking Liaison Laura Cyr, State House Station #23, Augusta, Maine 04333; 207-446-8791 or laura.cyr@maine.gov until 5:00 pm November 30, 2023. For documentation purposes, written comments are preferred.

In addition, a public hearing for the revised Rule Chapter 61 will be held in person and virtually on November 21, 2023, from 9:00-11:00 am pm at the Burton Cross Office Building, located at 111 Sewall Street, Augusta, Maine 04333, Room 103. As space will be limited, participants are encouraged to attend virtually through Zoom, using this link:

  • Topic: Rule Chapter 61 Public Hearing
  • Time: November 21, 2023 at 9:00 am Eastern Time (US and Canada)
  • Join Zoom Meeting
    Meeting ID: 891 5708 3933
    Passcode: 62847827

Timeline for Rulemaking for Rule Chapter 61 – New, Major Substantive

  • File: October 24, 2023
  • Post: November 1, 2023
  • Comment Period End: December 1, 2023

The revised Rule Chapter 61 can be found here.

You may also submit comments to the following location: Ch. 61 Microsoft Forms

CONTACT PERSON FOR THIS FILING (include name, mailing address, telephone, fax, TTY, email):

Laura Cyr, laura.cyr@maine.gov, 207-446-8791

 

2024 Maine Outdoor Learning Initiative (MOLI) Grant Information Sessions

Start your scope of work now! The Maine Department of Education (DOE) will soon be seeking applications for the next round of Maine Outdoor Learning Initiative grants.  These grants support hands-on, engaging, interdisciplinary outdoor learning and career exploration opportunities that connect students with Maine’s amazing natural bounty. See a Newsroom story about 2023 Maine Outdoor Learning Initiative Grants.

With massive expansions in eligibility, this funding can potentially be used to facilitate outdoor learning programs before, during, or after school; on weekends; during school breaks and/or over the summer. The Request for Applications (RFA) is slated to be published December 1, 2023.

Join Maine DOE staff for a series of open office hours in November to learn more about the application process and how your organization can maximize this opportunity for students.   Make sure you sign up for these Open Office Hours sessions.  After the RFA is published on the State website, the Maine DOE will not be able to field questions outside of the formal Procurement process.

Join the Maine DOE Open Office Hours to brainstorm how your school or organization can take advantage of this one-time federal funding.

The significant expansion of the eligibility rules beyond non-profits to include most local education providers, makes many schools in Maine eligible for this funding.  For 2024, schools, private and nonprofit organizations, municipal Parks and Recreation Departments that are current members of the Maine Recreation and Park Association, and public libraries can apply.  In this sense, “schools” include charter schools, Career and Technical Education (CTE) Centers or Regions, Education in Unorganized Territories (EUTs), approved private schools located in Maine, and school administrative Units (SAU). Applications will also be considered for schools and organizations who wish to use the funding to enhance or expand existing outdoor programming.

The Maine DOE expects more than 60 applications. In 2023 our non-profit partners reached 1,500+ students. In expanding the eligibility and length of the 2024 grant, we expect to reach 2,500+ students with meaningful outdoor educational experiences.

The Maine Outdoor Learning Initiative was created by Governor Mills in 2022 to connect Maine’s young people to the outdoors through engaging summer learning opportunities. The initiative has grown each year in scope and the number of students served. Click here to learn about the 2022 and 2023 Maine Outdoor Learning Initiative programs. The initiative is supported through Federal Emergency Relief Funding.

 

Dyslexia Resources for Schools: Screener Reimbursement Project & Free Dyslexia Awareness Kit

Dr. Sally Shaywitz states in Overcoming Dyslexia, “The human brain is resilient, but there is no question that early intervention and treatment bring about more positive change at a faster pace than an intervention provided to an older child. The sooner a diagnosis is made, the quicker your child can get help, and the more likely you are to prevent secondary blows to her self-esteem.”

Dyslexia is a specific learning disability that is neurological in origin. It is characterized by difficulties with accurate and/or fluent word recognition and by poor spelling and decoding abilities. These difficulties typically result from a deficit in the phonological component of language that is often unexpected in relation to other cognitive abilities and the provision of effective classroom instruction. A secondary consequence may include problems in reading comprehension and reduced reading experience that can impede the growth of vocabulary and background knowledge.

In 2016 the Maine Dyslexia Screening Statute went into effect. In this statute it is stated that each school administrative unit shall screen for dyslexia all students from kindergarten to grade 2 who are identified as having difficulty in phonological awareness, phonemic awareness, sound-symbol relationships (phonics), alphabet knowledge, decoding, rapid naming or encoding. If a student in kindergarten through grade 2 has a weakness in any one of these areas the student screening must include an examination of the student’s:

  1. Phonological and phonemic awareness
  2. Sound-symbol recognition
  3. Alphabet knowledge
  4. Decoding skills
  5. Rapid naming skills and
  6. Encoding skills

To support the work of early screening and early intervention the Maine Department of Education Office of Special Services and Inclusive Education is pleased to announce a second year of the Maine Dyslexia Screening Project. This project is designed to support schools in a one-time reimbursement opportunity of up to $4,500 towards a high-quality screener for the 2023-2024 school year. For more information about the evidence needed for reimbursement and the video overview please visit the 2023-2024 screening page here.

If you have additional questions please contact Dee Saucier at danielle.m.saucier@maine.gov or Anne-Marie Adamson at anne-marie.adamson@maine.gov.

Sign Up for a Free Dyslexia Awareness Kit

As part of our expanded efforts to improve communication and deepen understanding about dyslexia screening and supporting struggling readers we are offering one free dyslexia awareness kit to each school in Maine. The kit includes a copy of Conquering Dyslexia: A Guide to Early Detection and Intervention for Teachers and Families by Dr. Jan Hasbrouck, IDA information sheets and informational articles and links.

To request a kit for your school please complete this request form. If you have additional questions, please contact Dee Saucier at danielle.m.saucier@maine.gov.

Presque Isle High School Students Get Life-Changing ELO Experience on Hurricane Island Thanks to Anonymous Donor

Seventeen Presque Isle High School (PIHS) students, along with two University of Maine at Presque Isle (UMPI) students, recently had the opportunity to participate in a week-long educational experience at Hurricane Island. This exciting experience was made possible due to an anonymous donor who fully funded the adventure, and was open to any student with an interest in career exploration in the sciences through Presque Isle High School’s newly implemented ELO program.

Hurricane Island runs field-based education programs with an emphasis on inspiring future environmental leaders. Students were able to experience the scientific process first-hand with the guidance of the expert staff at Hurricane Island.  The feedback from PIHS students has been overwhelmingly positive.

“Hurricane Island was a life-changing experience that allowed me to learn and grow outside of the confines of a classroom,” said PIHS senior Morgan House who will be pursuing a career in the medical field. “The environment on the island encouraged not only learning but personal growth. I left the island feeling connected with my peers and built relationships that wouldn’t have been otherwise possible here at PIHS. You truly cannot place a number on the value of a hands-on education. I will be forever grateful to the donor who made this trip possible”

Thanks to a two-year, $250,000 grant from the Maine Department of Education, Presque Isle High School has been able to partner with the University of Maine at Presque Isle and Caribou High School to implement programs offering extended learning opportunities (ELOs). ELOs are defined as hands-on opportunities outside of the traditional classroom with an emphasis on community-based career exploration. Allison Reed, Director of Guidance, is the ELO Coordinator for MSAD#1.

“The partnerships forged between schools and local businesses are proving to be mutually beneficial, with companies gaining fresh perspectives from the next generation of talent, and students gaining meaningful job shadowing experiences,” said Reed. “By providing students with opportunities to explore their passions, schools are nurturing a generation of informed, motivated, and inspired individuals poised to make a meaningful impact on the world.”

Extended Learning Opportunities (ELOs) are hands-on, credit-bearing courses outside of the traditional classroom with an emphasis on community-based career exploration. These opportunities are personalized for students and help them explore options for their professional lives. They help students engage in learning through instruction, assignments, and experiential learning. The Maine Department of Education (DOE), along with state-wide partner Jobs for Maine Graduates (JMG), have made a concerted effort to provide working models, support, and funding opportunities for Maine schools to set up ELO programs within their school communities. To learn more about Maine’s initiatives with extended learning opportunities, visit: https://www.maine.gov/doe/index.php/learning/elo or reach out to Maine DOE ELO Coordinator Rick Wilson at rick.wilson@maine.gov.