Student Enrollment Files and Assessment Preparation Dates

Please be aware of the following important dates regarding student enrollment when preparing for the 2018 spring Maine Educational Assessments (MEA). The Maine Department of Education (DOE) is continuing the transition from the data management software platform Infinite Campus to Synergy State Edition. The following table outlines the dates in which student enrollment files are captured in Synergy State Edition by the DOE, and sent to Measured Progress, the contractor for state required assessments:

Science
- MEA General (Grades 5, 8, 3^rd year high school)
- Alternate/PAAP (Grades 5, 8, 3^rd year high school)
Mathematics and English Language Arts/Literacy
- General Grades 3-8 & – eMPowerME
- General 3^rd year high school – SAT
- Alternate/MSAA (Grades 3-8, 3^rd year high school)

Data File	Completion Date
PAAP Science Enrollment Data File	completed
MSAA Enrollment Data File	1/8/18
eMPowerME Enrollment Data File	1/19/18
SAT Enrollment Data File	2/2/18
MEA Science Enrollment Data File	2/26/18
NEW: Date enrollment is captured for assessment reporting	5/4/18

Enrollment in Synergy includes:

Identification of student participating in alternate assessments, which cannot be changed after March 1, 2018.
Attending district/school

The following bullets explain the process for updating changes to student enrollment from the data file upload date to the testing window for each assessment in chronological order:

PAAP Alternate Science
1. This data file was sent to Measured Progress in November 2017, as the PAAP Task Bank opened 12/1/17. The testing window is 3/1/18-4/30/18. If student enrollment changes between 12/1/17 and 4/30/18, please contact Sue Nay at 624-6774 or sue.nay@maine.gov.
MSAA Alternate Math & ELA/Literacy
1. The enrollment data file will be sent to Measured Progress on 1/8/18. If student enrollment at your school changes between 1/9/18 and 5/4/18, please contact Sue Nay at 624-6774 or sue.nay@maine.gov.
eMPowerME General Math & ELA/Literacy
1. The enrollment data file will be sent on 1/19/18. Beginning on 2/19/18, nightly enrollment changes will be captured in Synergy and sent to Measured Progress/eMetric to facilitate the changes between 1/20/18 and 4/13/18 in the eMPowerME Portal.
2. If nightly enrollment uploads from the DOE to Measured Progress/eMetric are not immediately captured in the eMPowerME Portal, please call the DOE Data Help Desk at 624-6896 or MEDMS.helpdesk@maine.gov.
SAT General Math & ELA/Literacy
1. The enrollment (bulk registration) data file will be sent on 2/2/18. If student enrollment changes between 2/3/18 and 4/10/18, students will not have a Pre-ID label for their test booklet and must paper-register on the SAT school day or make-up day.
SAT General Science
1. The enrollment data file will be sent on 2/26/18. If student enrollment changes between 2/27/18 and 4/13/18 for high school students, or between 2/27/18 and 5/4/18 for grades 5 & 8), students will not have a Pre-ID label for their test booklet. Student will continue to test as scheduled but will enter demographic information through paper-register/bubble-in fields on extra/blank Science test booklet(s) the day(s) of testing.

Questions can be addressed to: Varun Motay 624-6657 or varun.motay@maine.gov

2018 Mathematics and English Language Arts (ELA)/Literacy Assessment Administration Training

Statewide workshop training will be provided on the administration of the 2018 Mathematics & ELA/Literacy assessments.

When/Where:
Tuesday 2/6/18 in Portland
Wednesday 2/7/18 in Augusta
Thursday 2/8/18 in Bangor
Friday 2/9/18 in Caribou

Description of Training Sessions: There will be two separate training sessions each day, see details below.

Morning training sessions will focus on the Grades 3-8 Mathematics & ELA/Literacy (eMPowerME) online assessment.

Who should attend: The morning sessions are intended for Maine District Assessment Coordinators (DACs) and one other designated participant (such as Technology Coordinators or School Test Coordinators) with a limit of TWO (2) registrants total per district. There will be subsequent webinar trainings for Test Administrators.
Morning eMPowerME Session: This training will be about the eMPowerME online platform in preparation for the spring 2018 MEA Mathematics and English Language Arts/Literacy test administration to include: eMPowerME Portal test administration system overview and demonstrations; student test delivery system (eMPowerME Kiosk); technology requirements and specifications; online student tutorial (via Kiosk only this year); Portal & Kiosk updates for 2018; paper-based sample items; accessibility and accommodations.

Afternoon training sessions will focus on the High School Mathematics & ELA/Literacy (SAT) paper assessment.

Who should attend: The afternoon training sessions are intended for Maine District Assessment Coordinators (DACs), high school SAT Test Center Supervisors and/or SAT SSD with a limit of THREE (3) registrants total per district.
Afternoon SAT description: This training session will provide a detailed overview of the SAT administration as educators prepare for the April 10, 2018 administration of SAT School Day in Maine. Enhancements regarding College Board updates for 2017-18 include: students not required to supply a photo ID; discontinued use of SAT admission tickets; and changes to the student questionnaire (SDQ) process. In addition to reviewing key dates and deadlines, this session will provide a general overview of the College Board’s Services for Students with Disabilities (SSD) process.

Registrations open Monday January 8, 2018 on the DOE Assessment Website or DOE Professional Development Calendar. Questions can be addressed to:

Nancy Godfrey 624-6775 or nancy.godfrey@maine.gov

New Teachers and Mentors – Dine and Discuss Event (Three sessions)

Due to extenuating circumstances this series has been cancelled.

The Dine and Discuss series for new teachers and their mentors is designed to provide professional learning that builds fundamental instructional skills of new teachers. Note: New teachers are defined as teachers in their first two years of teaching who have assigned mentors. Each session in the 3-part series will have a specific focus.

January Focus: Formative Assessment

Sessions goals are as follows:

Increase the integration of foundational strategies into ongoing daily classroom instructional practices
Build peer networking communities throughout the State
Introduce a statewide, online support platform to facilitate ongoing dialogue between new and more experienced teachers
Highlight teacher leaders and build a resource bank statewide to deliver professional learning
Develop a video resource bank of topics with supporting materials from each of the regional sessions

Registration fee: $25 per person per session and includes dinner. Registration is now open for the January session. New teachers are invited to come with or without their mentors. If your mentor cannot be there, we will group you together with other participating mentors. Please register to secure your spot (below) as we have limited space.

Payment: Credit card only, use the individual event registration links below.

Topics for future sessions may include: backward design, goal focused planning, classroom management strategies, time management in the classroom, family engagement, and instructional strategies. Additional topics will be determined by follow up feedback surveys and input from the field.

If a larger location is necessary to accommodate more participants in subsequent sessions, locations may be changed.

Location / Registration Links	January Session
The Green Ladle, Lewiston	January 16, 2018
Bangor High School, Bangor	January 17, 2018
University of Maine – Presque Isle	January 23, 2018
University of Maine – Machias	January 24, 2018
University of Southern Maine, Portland	January 31, 2018