Month: June 2022

MaineCare Seed Adjustments to be Made, Review Q3’22 Reports by July 15, 2022

The recovery of Q3’22 MaineCare Seed will occur in the July 2022 subsidy payment and the Maine DOE is asking Districts to review their reports by July 15, 2022 to ensure accurate adjustments to subsidy. SAU staff must review, and submit disputes and student by student claims on both the public and private MaineCare reports for Q3’22 by July 15, 2022.

To access the MaineCare Seed reports, please follow the instructions below.

  1. Log into NEO using the link below
    https://neo.maine.gov/DOE/neo/Dashboard
  2. Click on the Student Data tab
  3. Click on the Student Report tab
  4. Select MaineCare in the Reporting Area drop-down
  5. Choose the quarterly Seed report and the report type (private/public)
  6. save iconClick “view report” button
  7. Once the report appears on the screen, choose the export button.

You may export the reports to Excel but, please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

To dispute a claim:

If you disagree that a particular student or time period should not be on the report, please send an email with the following information for each State Student ID to stephanie.clark@maine.gov.

  • State Student ID
  • The reason that you disagree
  • Identify the type of report: public or private
  • Quarter in which the claims are located
  • Service provided dates (From and To)
  • Total amount of Seed being disputed

Summer services:

Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services in district or extended school year services in an out of district placement must have a primary enrollment for that time period in order for the MDOE to have the most accurate enrollment data to determine SAU responsibility for MaineCare Seed.

If you have difficulty logging into NEO:

Anyone who currently has Special Education Director permissions to the Special Education module will automatically have permission to access MaineCare reports.
As in the past, if a new staff member needs permission to access this module, a request from the Superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is medms.helpdesk@maine.gov or 207-624-6896.

Please contact stephanie.clark@maine.gov for more information or technical assistance related to MaineCare Seed

The Torch: Civil Rights Team Project Summer Newsletter – How Some Schools Address Bias-Based Language

Administered by the Office of the Maine Attorney General, the mission of the Civil Rights Team Project is to increase the safety of elementary, middle level, and high school students by reducing bias-motivated behaviors and harassment in our schools.

The Civil Rights Team Project recently revamped their newsletter to broaden their reach to Maine schools and community across Maine.

For further information about the Civil Rights Team Project including how to get involved, reach out to Kathryn Caulfield, Project Assistant, kathryn.caulfield@maine.gov or Brandon Baldwin, Project Director, brandon.baldwin@maine.gov or visit the Civil Rights Team Project Website.

Maine DOE Seeks Public Comment on Accountability Waiver & Report Card Provisions

The Maine Department of Education (DOE) is seeking public comment on a request to the U.S. Department of Education (USED) to waive some of the requirements in Maine’s federal accountability system. Maine has administered all required assessments to meet the expectations outlined in ESEA section 1111(b)(2), and as with any transition to a new state-administered assessment, the Department is required to ensure that all accountability system requirements are met.  

Pursuant to Sections 8401 (b) and 8401(d)(2) of the Elementary and Secondary Education Act (ESEA) and Section 421(b) of the General Provisions Act, the Maine DOE is seeking approval from the U.S. Department of Education to: 

  • Waive implementation of Maine’s accountability system and 
  • Waive report card provisions related to certain assessments and accountability in section 1111(h) based on data from the 2021-2022 school year, namely:  
    • Section 1111(h)(1)(C)(i) Accountability system description  
    • Section 1111(h)(1)(C)(iii)(I) other academic indicator results  
    • Section 1111(h)(1)(C)(v) (school quality or student success indicator results).  
    • Section 1111(h)(1)(C)(vi) (progress toward meeting long-terms goals and measurements of interim progress).  

If granted, waiving §8401(b) of the Elementary and Secondary Education Act (ESEA) as amended by the Every Student Succeeds Act (ESSA) of 2015 will continue to advance student achievement as all Maine students continue to receive instruction and participate in a variety of local and state assessment. This ongoing relationship between curriculum, instruction, and assessment, provides the opportunity for schools to continue focusing on student (group) achievement and to identify and support students (groups) who may be experiencing challenges. Identification of schools at this time – before we have completed the standard-setting process – could lead to errors in school identification. Flaws in the identification of schools impacts the credibility of not only Maine’s Model of School Support but the Maine DOE. Maintaining supports for currently identified schools will:  

  • Allow the Maine DOE to provide continuous support to school and classroom leaders during the 2022-2023 school year. Currently identified schools have indicated their preference to remain identified and receive assigned supports.  
  • Ensure the trust developed between the Maine DOE and the Maine SAUs/schools is preserved. 
  • Avoid the identification new schools during a transition of assessments without the ability to develop relevant, realistic, and achievable goals. 

Additionally, granting the waiver request would provide the Maine DOE, in collaboration with SAU leaders, the opportunity to provide extended, meaningful professional learning to districts and schools around the updated state assessment, its purposes, and appropriate applications of the data.  These professional learning opportunities will also serve to expand state assessment literacy and engagement among the field and increase the capacity of educators and administrators to share this information in an accurate and timely way with Maine students, families, and community stakeholders 

As part of the statutory requirements for seeking this waiver, the Maine DOE must solicit and respond to public comment on its waiver request as well as provide evidence of the available comment period.  The public comment period shall begin on June 24 and conclude on July 11, 2022. A copy of the full waiver is available on the ESSA webpage within the Maine DOE website. Public comments on the waiver request may be sent to ESSA.DOE@maine.gov.  

Bucksport Students Design Their Own Outdoor Classroom

On Wednesday, June 1, the students and teachers at Bucksport Middle School (BMS) celebrated a big achievement. Since August 2021, students have been prototyping, designing, and constructing elements of an outdoor experiential learning environment through team building and design thinking challenges. And now, after almost a year, their new outdoor classroom, which was made possible by a three-year $130,000 federal innovation grant, has been brought to life.

STARS students cutting the ribbon on their new outdoor classroom
STARS teachers and BMS Principal Todd West in front of the outside classroom

Art and STARS Teacher Hannah Bailey, Science and STARS Teacher Kent Burnham, and Special Education and STARS Teacher Katie True have been working to serve alternative education 6-8th grade students by facilitating as they built this new outdoor classroom. STARS (Students Taking Alternate Routes to Success) is an experiential advisory program that started in the summer of 2021. STARS aims to support students through hands-on learning, including designing and building a home base, while focusing on connecting student interests with community resources and providing extra opportunities to reconnect with each other, with their teachers, and with school.

To start this project, students took a trip to Troy Howard Middle School to check out their outdoor classroom, outdoor kitchen, and garden to gain some inspiration. While the students were there, they drew pictures of Troy Howard’s facilities, to take back as blueprints for the models they were about to make. Next, Hammond Lumber supplied a model of the outdoor classroom, which students used in conjunction with their drawings to create prototypes out of cardboards. Once the prototypes were finished and refined, students met with Orcutt Builders, Hammond Lumber, and the RSU 25 maintenance crew to review and finalize their plans.

As Orcutt Builders got to work on constructing the exterior of the classroom, BMS STARS students got to work designing the interior of their classroom. Their first task was to create chairs that could hold their weight out of cardboard. Next, they started doing skill building to learn how to use their new tools by constructing birdhouses. Once the birdhouses were completed, students learned how to construct tables and chairs from a furniture maker and, using feedback from teachers, began to prototype their own. As Orcutt Builders began to put the exterior of the building up in early October, students learned how to wood burn, creating signage for their soon-to-be hub.

As the classroom began to take shape, students began to assist in its construction, helping to build the knee walls and even painting it the light blue color they had voted on. Then, as Orcutt Builders finished up the construction of the exterior of the classroom, students turned the prototypes of their tables into reality – constructing, sanding, and painting them themselves. In addition to an outdoor classroom aimed to engage increased school attendance and hands-on learning, the students have also built 12 benches and 6 tables for the classroom and are currently in the process of building 12 garden boxes to have outside of the classroom to grow their own flowers and vegetables.

STARS students’ art table
STARS students’ social studies table
STARS students’ science table
STARS students’ math table
STARS students’ English and Language Arts table

The STARS students say they enjoyed the entire process and are excited for next year. One student shared that she had fun this school year. While she loved getting to put her hands in the wet cement of the classroom and growing closer to her classmates, her favorite part of the classroom is the garden boxes. Another student said his favorite part was getting to meet and interact with different teachers, students, and experts.

The school also plans to construct an applied learning laboratory next to the outdoor classroom, set to open in June 2023. The space will include a 4-season greenhouse, kitchen, makerspace, and aquaponics system, among other features, and is being funded through a $250,000 federal grant through the Maine Department of Education’s Rethinking Responsive Education Ventures program.

Windham Raymond Schools Recognized by USDA Team Nutrition

Windham Raymond Schools, in Windham, Maine has recently been recognized by the USDA’s Team Nutrition for their school meals. Team Nutrition is an initiative of the USDA (United States Department of Agriculture) Food and Nutrition Service to support the child nutrition programs through training, education, and support for healthy eating and physical activity.

Currently, Team Nutrition is working on a project to showcase nutritious and delicious meals at schools across the country, and Windham Raymond Schools has been recognized as having a menu that fits these criteria. The menu to be recognized, which included turkey feast panini with roasted edamame salad and baked potato wedges, will be photographed and used as part of National School Lunch Week communications, activities, and potentially in Team Nutrition publications and trainings, as well.

Director of School Nutrition at Windham Raymond Schools, Jeanne Reilly, says it is an honor to be recognized. “Our School Nutrition Professionals have worked very hard at developing their culinary skills and learning creative ways to create healthy, delicious, & crave-able meals for the students in RSU 14.  We love that this hard work and dedication is being recognized, and we also hope that our work will inspire other districts across the country,” she said.

Getting to this point wasn’t a fast process, though. A lot of training, adjusting, and student taste testing went into creating these nutritious school menus on top of good kitchen equipment and empowered school staff. Recipes were developed and menu items were changed one at a time throughout the process, and once student acceptance was gained, it was time to move on to the next menu item.

“We didn’t change everything at once, but we changed gradually, taking small but important steps, until amazingly, we realized how far we had come. When, throughout the years, there has been talk about ‘rolling back the guidelines,’ such as not requiring whole grains, or dropping the fruit & vegetable requirements, our staff have been unwavering in their commitment to pressing forward, stating ‘why turn back now?’” Reilly said.

At this point, there is widespread acceptance and trust in the district amongst students, faculty, and parents alike. Reilly believes the pandemic may have actually helped with this, saying, “I believe that one of the silver linings of the pandemic is that families picked up school meals to be consumed in their household, and it gave parents the opportunity to see how delicious and nutritious school meals are, how much they have changed over the years, and the healthy array of fruits and vegetables that are provided with every school meal.” Students love the way the meals taste, and parents love how nutritious they are. The meals are so popular, the district even provides family sized recipes of some of the favorite meals so families can eat the meals at home, too.

One parent and part time teacher believes “that free, available, and healthy food at school has leveled the playing field for ALL students…Children do not have to worry about if their parents have put money into their account or how low the negative balance is, and they feel cared for.” From a parent’s perspective, she says, it has been a huge stress relief to know that her children will be served a nutritious lunch at school. Not having to worry about preparing her children’s lunches in the mornings before school relieves chaos and makes for a more positive day.

Please join us in congratulating Windham Raymond Schools on this recognition of their dedication to healthy meals!

Maine DOE Update – June 17, 2022

From the Maine Department of Education

Reporting Items

| Visit the DC&R Reporting Calendar |

News & Updates

Commissioner Makin Releases End of School Year Video Message to Thank and Celebrate Educators

Maine Education Commissioner Pender Makin released a special video message to thank and celebrate educators and school leaders as they wrap up another school year. |  More

Maine DOE Welcomes 9 Interns for the Summer

The Maine Department of Education (DOE) has welcomed nine new summer interns this year, who began their work on May 31st. The interns were selected for positions in the Maine DOE by the University of Maine’s Margaret Chase Smith Policy Institute’s Maine Government Summer Internship Program. |  More

Resources and Information for Juneteenth

Juneteenth is the oldest nationally-celebrated commemoration of the ending of slavery in the United States, honoring African American freedom and highlighting education and achievement. Last year, Congress passed a bill making Juneteenth a federal holiday. |  More

White House Announces Affordable Connectivity Program

The Maine Department of Education (DOE) is happy to share the following news from the White House regarding the Affordable Connectivity Program. |  More

Panelist Opportunities for Maine Science Educators

The Maine Department of Education is currently recruiting elementary (5th grade) educators and alternate participants (grades 8 and 3rd year of high school) to participate in an upcoming standard setting for the state’s science assessment, Maine (MEA) Science.|  More

MTSS Monday Minute – Graduation Rates and MTSS – Is Now Available!

Have you seen the June 13th MTSS Monday Minute? This week’s M&M features one school district’s approach to improving graduation rates through their MTSS. |  More

Get to Know the Maine DOE Team: Meet Jennifer Gleason

Maine DOE team member Jennifer Gleason is being highlighted as part of the Get to Know the Maine DOE Campaign. Learn a little more about Jennifer. | More

Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |

Professional Development & Training Opportunities

Register TODAY for Maine Educator Summit August 9th & 10th

Reregistration for the Maine Department of Education’s 2022 Maine Educator Summit! This summit provides all Maine educators and school staff with opportunities for professional learning, peer networking, and resource materials to further support students impacted by the COVID-19 global pandemic. |  More

| Visit the Professional Development Calendar |

Latest DOE Career/Project Opportunities:

Job Opening: Continuous School Improvement Leader

The Maine Department of Education’s ESEA Federal Programs Team is seeking an energetic and experienced individual to serve in the role as a Continuous School Improvement Leader. | More

MOOSE Team Leader Openings

The Maine Department of Education is seeking educational experts to join the Office of Innovation team as MOOSE (Maine Online Opportunities for Sustained Education) Team Leaders. These full-time, fully remote positions will provide leadership in the creation of PK-12, project-based learning progressions for the MOOSE platform. All learning progression topics and the individual modules are highly interdisciplinary. | More

View current Maine Department of Education employment opportunities here

 

MTSS Monday Minute – Graduation Rates and MTSS – Is Now Available!

Have you seen the June 13th MTSS Monday Minute? This week’s M&M features one school district’s approach to improving graduation rates through their MTSS.

Also, there is still time to register for one of this summer’s book club gatherings.  Books for the Effective Universal Instruction book club have begun to be mailed.  Currently there are still 1 free book available for the Effective Universal Instruction text, and 11 The Knowledge Gap books.  Click this link for more information about the book club opportunity.

*In the M&M video, 3 free books are referenced as being available for Effective Universal Instruction, but 2 have since been accounted for. All educators who have read, or would like to learn more about Effective Universal Instruction by Kim Gibbons and colleagues are welcome to join!

For further information, reach out to Andrea Logan, Maine DOE Multi-tiered Systems of Support Specialist at andrea.logan@maine.gov.

Commissioner Makin Releases End of School Year Video Message to Thank and Celebrate Educators

Maine Education Commissioner Pender Makin released a special video message to thank and celebrate educators and school leaders as they wrap up another school year.

“Thanks to the heroic efforts of our state’s educators, staff, school leaders, and school board members, Maine schools continued to turn out their daily miracles through some of the greatest challenges ever faced in public education,” said Makin in the video.

Watch the video here.

Makin detailed the time she got to spend in schools across the state this year, getting to meet with with educators, school staff, and students and experiencing some of the amazing teaching and learning happening in Maine schools.

“Our schools are truly the heartbeat of our communities, teeming with innovation, creativity, joy, resilience, triumph, and unlimited hope,” Makin shared. “I learned something exciting and new at every school I visited this year, and above all I witnessed the very best of what it means to be a changemaker in the lives of our most precious assets, the kids of Maine.”

Makin closed her video message with a note of thanks and wishes for a good summer.

“Thank you for your courage, your persistence, and the love that you’ve given to this most important work,” said Makin.

Job Opening: Continuous School Improvement Leader

The Maine Department of Education’s ESEA Federal Programs Team is seeking an energetic and experienced individual to serve in the role as a Continuous School Improvement Leader. As a member of the ESEA Federal Programs Team, the selected candidate will provide support, research- and evidence-based guidance to a team of leadership coaches serving principals of identified schools; support the formation of school leadership teams with necessary stakeholder representation; support the review and update of the consolidated needs assessment (CNA); guide the utilization of the updated CNA to create a strategic plan to inform areas of focus, support and additional funding; and utilize the continuous improvement cycle to conduct data analysis for intentional decision making in order to provide on-going support . This is a professional service position that directs and coordinates Maine’s Model of School Support as required within Title I under the Elementary & Secondary Education Act of 2015 (ESSA). The position is responsible for the administration, management, and evaluation of  Maine’s Model of School Support as approved under federal Title I statutory regulations. This work will include policy review, input and development as related to Maine’s Model of School Support under federal statutory requirements and adherence to. This is a contracted position.

REPRESENTATIVE TASKS:

  • Approve school strategic plan applications submitted for review/feedback in utilizing awarded funds in a necessary, reasonable, and allowable way;
  • Approve all school leadership coach timecards and travel reimbursement requests;
  • Determine on-going support and resources for School Leadership Coaches, building principals, and School Leadership Teams, based on policy and guidance for Title I School Improvement;
  • Identify agenda items and facilitate monthly meetings with school leadership coaches to develop resources and trainings to support identified schools;
  • Identify specific insight to guide the collaborations in decision making regarding the administration of the Maine’s Model of School Support for identified schools;
  • Determine specific data collection and analysis to identify on-going program refinement and continued improvement;
  • Determine specific policies and procedures directly aligned to Continuous School Improvement research- and evidence-based practices and suggest changes to these policies and/or procedures based on date-driven decision making;
  • Communicate directly and frequently with principals, district staff, and Maine DOE school improvement coaches, as needed, on issues related to the school and the district level support being providing by Maine DOE;
  • Monitor school improvement budget to include review and approval of school improvement project requests and invoices;
  • Review and analyze student achievement data, and use the results to assist principals, leadership teams, and school improvement coaches to improve and develop comprehensive school improvement plans as needed or requested by school leaders and coaches;
  • Provide support, conduct performance reviews, and provide self evaluations for Maine DOE school leadership coaches;
  • Visit identified comprehensive schools to provide technical assistance, collect data regarding program effectiveness, attend leadership team meetings with coach, and meet one-on-one with school leaders, as determined necessary.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: These are among the requirements to successfully perform the work assigned

  • Knowledge of current research- and evidence-based best practices and exemplary educational practice in the education of the disadvantaged and the ability to interpret and apply information to current programs;
  • Knowledge of current and emerging federal laws, policies, rules and regulations regarding the Every Student Succeeds Act (ESSA) in particular School Improvement under Title I, including funding, compliance issues and evaluation issues;
  • Knowledge of the State’s assessment and accountability system including Maine’s Model of School Support;
  • Knowledge of continuous quality improvement and systems change concepts, practices, and tools;
  • Ability to assist in managing complex program and federal program budgets;
  • Ability to provide leadership to school leadership coaches and the Tier III identified schools they serve;
  • Ability to communicate clearly and effectively, both in written and oral form;
  • Ability to establish and maintain effective working relationships;
  • Ability to analyze, interpret, articulate, and present technical information, concepts, policies, procedures, and practices;
  • Ability to communicate complex information effectively, orally and in writing, to technical and non-technical audiences.

MINIMUM QUALIFICATIONS:  To qualify, candidates must have a Master’s degree in Educational Leadership or a field related to the position and experience in educational leadership. Preferred candidates will have experience in successfully supporting the administration of federal programs and budgets aligning to the Elementary and Secondary Education Act (ESEA).

APPLICATION:  Please submit a letter of interest, resume, and three current letters of recommendation to Cheryl Lang at cheryl.lang@maine.gov on or before July 1, 2022.

 

Free Postsecondary College and Career Resource Hub for Maine Parents, Students, and Educators

Earlier this month GEAR UP (Gaining Early Awareness and Readiness for Undergraduate Programs) Maine partnered with SEEDS Training (a world-class Social & Emotional Learning Company) to create an online postsecondary college and career resource hub for Maine students, parents, and educators at no cost.

The hub includes a College Readiness Video Series for High School students, a Parenting Tool Belt for parents, and a Professional Development Series for educators.

The hub can be accessed at seedstraining.com/maineresources.

Highlights of the site include:

The College Readiness Series:

  • 20 Quick hitting videos, full of practical strategies for getting the most out of the college experience.
  • Ideal for graduating seniors and first year college students covering topics such as financial literacy, developing relationships with new teachers, managing time, dealing with anxiety, communication skills and more.

The Parenting Tool Belt – A five-part online training program to help families have more meaningful and productive conversations.

The Professional Development Series:

  • Recorded 60-90 minute sessions that work with your busy schedule.
  • Social & Emotional Learning content that is designed to get results
  • Professional development for you and take-away curriculum that you can use with your team, students
  • and parent community
  • Networking with other pro educators

For more information about this resource, reach out to Kayla Hopkins, GEAR UP Communications Coordinator at kayla@syntiro.org or visit the GEAR UP website.