Helpdesk Ticketing and Immediate Communication Procedures

Due to recent Data Team staff departures, the Maine Department of Education (DOE) Helpdesk currently has only one fulltime dedicated staff member, with augmented assistance from other members of the Data Team. While the Department is in the process of hiring additional staff, we ask that communications to the Helpdesk be submitted via email at MEDMs.helpdesk@maine.gov.

Emails to the Helpdesk automatically generate into a ticket tracking system, receive a ticket number, and will be answered in the order that they are received. The tickets and emails can be used for training new staff while not requiring the end user to sit on hold for an answer. The emails can also be forwarded to other Maine DOE staff for assistance.

If your situation does require verbal communication, you can record that in the email ticket and the Helpdesk will call you back.

It is anticipated that full staffing of the Helpdesk will resume by October 2018, and at that time we welcome calls for immediate assistance.

The Maine DOE and its Data Team appreciate your patience and understanding during this transition period.

NAEP Assessment Positions Available

Westat is recruiting for the 2019 National Assessment of Educational Progress, also known as NAEP or The Nation’s Report Card, for the National Center for Education Statistics, which is part of the U.S. Department of Education. The National Assessment of Educational Progress (NAEP) is seeking motivated individuals who are committed to excellence and experienced in working with primary and secondary school students.

Positions are available for those interested in leading a team conducting assessments using touch-enabled tablets with 4th-, 8th-, and 12th grade students in participating schools across the state and for those interested in being a part of the team. Teams consist of 2-4 people, and will be responsible for assessment equipment during and between assessments. This opportunity is ideal for retired educators.

The National Assessment of Educational Progress (NAEP) is the largest continuing and nationally representative assessment of what our nation’s students know and can do in core subjects. NAEP will be conducting assessments in Maine schools in 2019 and is looking for people to work from January to March 2019 who have education or research experience and are comfortable interacting with students in schools.

An online application can be found at workNAEP.com

For more information, can be found using the links below or by contacting:

Linda Pomerleau, NAEP 2019 State Field Manager at 207-266-8138 or lindapomerleau@naepmail.westat.com.

National Board Certified Teacher Scholarship Funds Available

State law, 20-A MRSA Section 13013-A subsection 5 & 6; as amended by PL 2012 c. 702, established the National Board Certification Scholarship Fund to encourage teachers to apply to and enroll in the certification program offered by the National Board for Professional Teaching Standards, or its successor organization.

A school administrative unit or a publicly supported secondary school or Career and Technical Education (CTE) region, may request scholarship funds on behalf of its teachers who meet the requirements.

In fiscal year 2018-19, Maine DOE will allocate $75,000 to the scholarship fund and shall award an amount equal to the cost of the certification program, less any other funds received by the applicant, on a first-come first-served basis to teachers accepted into the certification program.

For more information and eligibility requirements please go to National Board Certification Scholarship.

If you have questions, please contact Denise Towers at Denise.towers@maine.gov or by phone at 624-6863.

National Board Certified Teacher Salary Supplement Request due October 15, 2018

Superintendents of a school administrative unit or the director of a publicly-supported secondary school or Career and Technical Education (CTE) region, with eligible staff who have attained National Board for Professional Teaching Standards Certification prior to July 1, 2018, must submit to the Maine Department of Education (DOE) the list of those eligible to receive the salary supplement for the 2018-19 school year by October 15, 2018.

In order to qualify for the salary supplement, eligible staff must be currently employed by a Maine public school, or by a publicly-supported secondary school or CTE region in Maine. Eligible position titles include classroom teacher, special education teacher, literacy specialist, long-term substitute teacher, library media specialist, guidance counselor, and teacher leaders with certification from the National Board for Professional Teaching Standards, or its successor organization.

The amount of the salary supplement for fiscal year 2018-19 is $3,000.00, unless proration is necessary. The submission form and further information is available at National Board Certification Salary Supplement.

If you have questions, please contact Denise Towers at Denise.towers@maine.gov by phone at 624-6863.

2018-19 Gifted and Talented SAU Program Application Forms Available

The 2018-19 Gifted and Talented SAU Program Application forms are now available. All applications are due by September 30, 2018:

Access the Forms for Annual Gifted and Talented Program Approval and other related materials.

At the link above you will find:

  • Renewal applications with instructions (for SAUs that have an already existing gifted and talented program);
  • Initial applications with instructions (for SAUs that do not have a gifted and talented program);
  • Waiver request form (for SAUs that would like a one year waiver from having a gifted and talented program); &
  • Extension request form (for SAUs that require more time to complete their renewal or initial application).

All applications must be submitted to GT.DOE@maine.gov by September 30, 2018.

If you have any questions, please contact Ida Batista at ida.batista@maine.gov or 624-6795.

Gifted and Talented Workshops Available on September 12th and 14th

As a reminder to gifted and talented (GT) educators, the Maine Department of Education will sponsor two mentoring workshops for new and experienced gifted and talented educators. There is still time to register for one of these workshops. It is not necessary to attend both – choose the meeting that is most convenient for you:

University of Maine Orono (Wells Room 2)
September 12, 2018
9:00 am – 3:00 pm

University of Southern Maine, Lewiston – Auburn campus (Androscoggin Room 285) 
September 14, 2018
9:00 am – 3:00 pm

Workshop topics: reviewing this year’s renewal application process, exploring identification tools, discussing curriculum options aligned with regular education initiatives, organizing and managing GT programs, evaluating program effectiveness, and discussing budget concerns.

The morning will consist of a workshop designed for teachers and administrators who are looking for information regarding this year’s renewal application process. The workshop will also provide a forum to discuss GT programming.

Depending on the needs of the participants, in the afternoon, attendees will be broken into two groups. One group will be educators who are fairly new to the field. They will continue their in-depth discussions on the topics listed above. The second group will be educators who have been in the GT field for a longer period and may have far–reaching concerns and challenges.

The facilitator of this group, Lee Worcester PhD, asks that the advanced GT educators suggest a question for the afternoon session by September 7 at lee.worcester@yahoo.com or 943-8804.

Register for the training in Orono »

Register for the training in Lewiston » 

Please register by September 11. Due to the locations, lunch and refreshments will not be provided.

For any questions regarding the workshop, contact Educational Consultants: Lee Worcester at lee.worcester@yahoo.com or Patti Drapeau at ptdrapeau@aol.com.

Maine DOE Update – August 30, 2018

From the Maine Department of Education


Reporting Items

Beginning of School Year Checklist for Completing Reports

The following checklist is designed to assist districts with publicly funded students in completing required reporting.  | More

Graduation Reporting Due by September 15, 2018

The Graduation Module has opened in NEO so that School Administrative Unit staff can start entering graduation data. This module is used to calculate the graduation rates for the 2017/18 school year. It will also be used, in part, to determine supports for Maine public schools as part of the Every Student Succeeds Act (ESSA). | More

| Visit the DC&R Reporting Calendar |


News & Updates

Administrative Letter: New Requirements for Individualized Education Programs (IEP)

On April 14, 2018 in Administrative Letter #13, the Maine Department of Education announced new requirements for Individualized Education Programs (IEP) beginning on May 1, 2018. The purpose of the new requirements was to appropriately document certain services that are both educationally and medically necessary in accordance with both IDEA and Section 65 and Section 28 of the MaineCare Benefits Manual.  | More

Maine DOE Welcomes Students, Educators, and Staff Back to School

The Maine Department of Education would like to welcome students, educators, and staff back to school as they fill the halls, classrooms and campuses over the coming weeks. | More

State Finalists Announced for 2019 Maine Teacher of the Year

Three Maine teachers have been announced as State finalists for the 2019 Maine Teacher of the Year. The finalists were chosen from the 2018 Maine County Teachers of the Year honored earlier this year. | More

Further Certification Updates: Increase in Processing Times, and Temporary Change in Call Hours

The Certification team would like to thank the education field for their assistance in helping to reduce phone calls to the office. The reduction in calls over the past week has allowed the team to input substantially more applications into the system as well as processing applications currently in the system. | More

More Dispatches | Press Releases | Priority Notices


Professional Development & Training Opportunities

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

Further Certification Updates: Increase in Processing Times, and Temporary Change in Call Hours

The Certification team would like to thank the education field for their assistance in helping to reduce phone calls to the office. The reduction in calls over the past week has allowed the team to input substantially more applications into the system as well as processing applications currently in the system.

This increased efficiency has allowed the amount of open applications to be reduced from 3,000 to 2,300. As school is starting, the certification team would like to alert you that next week between September 4th through September 7th the phone hours will be reduced from 6.5 hours per day to 3 hours per day.  This will allow the team additional time to process applications to meet the needs of both educators and districts.

Phone times for September 4 – 7 will be 9AM – 12PM.

On September 10th, phone coverage will resume the typical 6.5 hours a day, from 9AM to 3:30 PM. 

Further updates will be available in the Maine DOE Newsroom, on the Certification webpage, and on Maine DOE’s official Facebook and Twitter pages.

Maine DOE Welcomes Students, Educators, and Staff Back to School

The Maine Department of Education would like to welcome students, educators, and staff back to school as they fill the halls, classrooms and campuses over the coming weeks.

Although there have been many changes in education, both rewarding and challenging, we would like to take a moment to extend our gratitude and appreciation for the hard work, dedication, and determination of education communities throughout the State who go above and beyond to educate the students within their communities.

Our hope is that the 2018 – 2019 school year is filled with new aspirations and exciting learning experiences for students and educators, and collaborative opportunities for the Maine DOE, districts and schools throughout the State.

For more information about how Maine DOE can support schools, educators and students, please visit the Maine Department of Education website, contact the Department at (207) 624-6600, sign up to receive Maine DOE news,  and connect on Maine DOE’s official Facebook and Twitter pages.

MEDIA RELEASE: State Finalists Announced for 2019 Maine Teacher of the Year

Three Maine teachers have been announced as State finalists for the 2019 Maine Teacher of the Year. The finalists were chosen from the 2018 Maine County Teachers of the Year honored earlier this year.

The Maine Teacher of the Year program honors outstanding teachers who represent the thousands of excellent educators in Maine. Maine’s Teacher of the Year serves as an advocate for the teaching profession, education and students and represents Maine in the national Teacher of the Year program.

State Finalists:

JosephHennesseyJoseph Hennessey
2018 Piscataquis County Teacher of the Year, Joseph Hennessey teaches American, World, AP Literature and Composition, and Camden Conference Seminar for grades 11-12 at Piscataquis Community High School (RSU 80/MSAD 4). He has been teaching for 6 years.

ShanaGoodallShana Goodall
2018 Penobscot County Teacher of the Year, Shana Goodall teaches Social Studies, World Civilizations, AP Human Geography, and AP World History for grades 9-12 at Orono High School (RSU 26). She has been teaching for 15 years.

ConnieRussellConnie Russell
2018 Cumberland County Teacher of the Year, Connie Russell is a 2nd grade teacher at Mabel I. Wilson School in Cumberland, North Yarmouth (MSAD 51) and has been teaching for 27 years.

Each educator was nominated by a member of their community for their exemplary service in education, and dedication to their students. They were selected by a distinguished panel of teachers, principals and business community members from a pool of hundreds of other nominated teachers in their communities.

The three teachers are in the running for 2019 Maine Teacher of the Year, an honor awarded each year to one teacher in Maine. In October, Maine’s 2019 Teacher of the Year will be selected after a school site visit and final interview.

Maine Teacher of the Year is a program of the Maine Department of Education, administered by Educate Maine. For more information, visit the Maine DOE Website.